PURPOSE:

This person would be responsible for 10% meeting assistant related job duties (i.e. scheduling meetings, scheduling/ordering catering, managing managers calendar). 90% of job duties would include; reconciling travel reports, entering purchase requisitions, and help produce monthly manager meeting’s video stream. Organizing the content and putting it together and producing the show. Procurement requisitions is a big part of this role. There is the potential that this position will support several managers within the department and be responsible for managing their calendars.

RESPONSIBILITIES:

• Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities.
• Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
• Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
• Coordinates management workshops.
• Maintains department web page.
• Maintains time administration for management.
• Creates purchase orders and processes invoices to Accounts Payable.
• Handles special projects related to TX.
• Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
• Supports management to maintain target achievement and task completion as assigned.
• Handles confidential information and material.
• Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TX.
• TX target/status system update.
• Performs other duties as assigned by operations supervisor.

QUALIFICATIONS:

• High School Diploma or GED equivalent. Associate Degree a plus.
• Three (3) years’ experience in related administrative procedures.

REQUIRED SKILLS:

• Proficiency in Microsoft Word, PowerPoint, Excel & SAP
• Preferred German Language Skills
• Knowledge and experience in organizational processes (budget, headcount)
• Advanced presentation and organizational skills
• Intermediate experience and familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc...)

PHYSICAL REQUIREMENTS:

• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.
• Must be able to understand and comply with all relevant safety practices.

FLSA STATUS/WORKING SCHEDULE:

• Location: Greenville, SC onsite; 2-3 days a week Work From Home
• Schedule: 8:00 – 5:00pm.
• Assignment Start: ASAP

DISCLAIMER:

This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

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