Top Executive Assistant to Founder at Dynamic Investment Firm (Hybrid work schedule) Job at BCL Search
$140,000 - $160,000 a year
Our client, a privately-held investment firm in Midtown is looking for a Senior EA to support a Founder. This person must be comfortable booking international and domestic, multi-leg travel. They should be well versed in scheduling meetings across various time zones and processing expense reports in various currencies. Confidentiality, ability to multitask, a 24/7 mindset, an out of the box approach to initiatives and solutions, and a strong work ethic are imperative to success in this role.
RESPONSIBILITIES
QUALIFICATIONS
HOURS
8:30-6pm + 24/7 mentality
3x a week in office, 2x a week from home
SALARY
$140-160K base + Bonus + AMAZING benefits
#IND1
RESPONSIBILITIES
- Provide comprehensive administrative support to Executive
- Organize data and create processes in an ever-changing internal and external ecosystem
- Conduct advanced gatekeeping; independently prioritize and track meeting/call requests and reroute as necessary
- Manage constantly changing executive calendars, including detailed planning of meetings, conference calls and personal matters across multiple time zones
- Coordinate frequent international and domestic travel
- Respond to and screen incoming communications for Portfolio Operations; autonomously field inquiries, connect with prospect companies and high priority clients
- Be available as needed at nights and on weekends to address questions and last-minute changes to appointments/travel
- Liaise between the Executive and other Departments and Teams
- Provide light administrative support to the rest of the ISP team
- Process complex monthly expense reports
- Update and maintain contacts and entries in Salesforce
- Help organize team events and offsites
- Work on specific team projects as needed
QUALIFICATIONS
- 3+ years of experience as an Executive Assistant supporting multiple executives and/or senior team members
- Superior communication skills, unquestioned integrity, and the experience, confidence and presence to work directly with Partners and portfolio/prospect companies
- Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment
- Positive attitude, no task too big or too small
- Desire and capability to work as a team player
- Highly motivated, self-driven, solution and detail-oriented
- Able to work well in an ever-changing environment
- Outlook and Microsoft Excel proficiency is a must
- Experience with PowerPoint is a plus
HOURS
8:30-6pm + 24/7 mentality
3x a week in office, 2x a week from home
SALARY
$140-160K base + Bonus + AMAZING benefits
#IND1
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