What is the day to day?

• Manage vendor portfolio ensuring regular and frequent meetings are scheduled with the vendors; track outstanding action items to completion.
• Ensure management is aware of any serious deficiencies with vendors and outlining and managing the corrective action plan.
• Drive adherence to established processes and demonstrate agility to meet Vendor Management program requirements.
• Preparation of required vendor qualification documentation.
• Maintain list of contractors with contact names, emails and off-hour contact information.
• Provide / maintain list of alternative contractors.
• Ensure compliance with ISN Requirements, COVID Requirements, Purchase Order / Contractual Requirements and Site Contractor Training and Badging.
• Ensure all vendors are safety trained and fully safety compliant while working on site; additionally perform contractor on-site safety and compliance audits.
• Ensure all vendors thoroughly complete and adhere to Job Hazard Analyses (JHA) and Safe Work Permit requirements.
• Provide contractor spend budget forecasts.
• Initiate purchase order requests from proposals supplied / approved by JLL Managers.
• Track purchase order information within appropriate budget spreadsheet.
• Schedule contactor work in coordination with JLL Planning and Scheduling Group.
• Identify and drive best practices and standardization.
• Lead and direct process and program improvement.
• Serve as point of escalation for issues related to vendor performance.
• Assist and lead when applicable communications, processes, reporting, and program outputs to management.
• Act as a central point of contact between JLL and vendor and be able to manage all levels of stakeholders to create success.
• Drive ongoing process improvement to deliver increasing operational efficiency.
• Position is required to be on a rotating On-Call schedule.
• Any and all other tasks and duties assigned.

Desired experience and technical skills

Required

• 2+ years of scheduling/planning experience in commercial environment
• Excellent written and verbal communication skills
• Customer service mindset; solid interpersonal skills and integrity
• Demonstrated ability to manage multiple projects – prioritization
• Exceptional people skills, exhibiting the ability to work comfortably with individuals at all levels within the company
• Proficient with Microsoft Office products such as Microsoft Excel, PowerPoint, Word, Outlook, etc.

Preferred

• Hands on Mechanical experience
• Bachelor’s degree or project management certification
• Experience in a pharma/GMP environment
• Experience using CMMS work order system

Job Type: Full-time

Pay: $76,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you able to work onsite in New Albany, Ohio?

Experience:

• scheduling/planning: 2 years (Preferred)
• vendor management: 1 year (Preferred)

Work Location: In person

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