PRIMARY DUTIES AND RESPONSIBILITIES:

• Enter bills, and credit card charges, scanning, and file documents.
• Review vendor invoices against purchase orders for accuracy.
• Request, confirm, & track all vendor insurance requirements (current certificates are on file).
• Prepare, track, and file vendor releases and waivers for progress billing with commercial construction jobs.
• Maintaining all files, logs, and available system reports for the Accounting department within the company server.
• AR/AP, contact & resolve past-due customer accounts.
• Assist management as needed.
• Answer phones as needed.
• Other duties and special projects as assigned.

QUALIFICATIONS:
Candidates for this Position should be able to demonstrate the following abilities to be considered a suitable applicant:

• 2+ years of office administrative experience is preferred.
• Basic knowledge of QuickBooks desktop is preferred (Enterprise Solutions – Contractor preferably).
• Broad understanding of Office Exchange 365 programs (Outlook, Excel, Word, and Adobe Acrobat desktop).
• Experience with Commercial Construction Accounting is a plus.
• Experience with prelims, releases, & progress billing is a plus.
• Experience with purchase orders, insurance certificates, and projects is a plus.

ABILITIES:

• Ability to manage multiple projects and work well under time and other constraints
• Ability to work in a team environment as well as independently
• Strong attention to detail and processes
• Proactive in creating organization and management systems
• Strong written, interpersonal, and verbal communication skills
• Strong service orientation to internal and external customers
• Ability to be successful in a fast-paced environment

WORKING CONDITIONS (physical, vision, hearing, speaking, mental, business casual office environment)

• Frequent sitting and walking and standing
• Repetitive use of computer, keyboard, mouse, phone, and filing
• Reading, comprehending, writing, performing calculations, communicating orally, reasoning, and analyzing

PAY/BENEFITS:
We offer competitive pay (DOE) and a great working environment. Full-Time Employees are eligible for medical, dental, vision, and chiropractic benefits after 90 days. All American Lock Corporation also offers 401(k) Matching, Employee Assistance Program, Flexible Health Spending Accounts, Paid Time Off, and more. This position payscale is from $17-$22 and is the perfect opportunity for an entry-level position to join a dynamic, growing company.