Accounting Specialist

Reports to: CFO & Office Administrator

SUMMARY

The Accounting Specialist at INFINITI GROUP LLC is responsible for timely and accurate payable and receivable functions related to the organization. The Accounting Specialist will be an experienced team player with excellent attention to detail and customer service skills. The individual must have the ability to manage and analyze complex and high volumes of data, be deadline oriented with a high level of accuracy, and self-prioritize assigned tasks.

EXPECTATIONS OF ALL EMPLOYEES

• Adheres to all INFINITI GROUP LLC’s Policies and Procedures
• Conducts self in a manner that always represents INFINITI GROUP LLC’s values
• Maintains a positive and respectful attitude with all work-related contacts
• Communicates regularly with supervisor about departmental and INFINITI GROUP LLC’s concerns
• Consistently reports to work on time, prepared to perform the duties of the position
• Meets productivity standards and performs duties as workload necessitates

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable Processing

• Review, verify and process external, internal invoices, and check requests
• Flag and clarify any unusual or questionable invoice items or prices
• Set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and perform check runs
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions and credit card statements
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• Annual 1099 reporting
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information

Accounts Receivable Processing

• Receive and record all cash, checks, credit card and EFT payments daily
• Report daily deposits and ledgers
• Maintain database of patient payments to verify transaction information, pending charges, and refunds
• Generate monthly statements for reconciliation and audit

Other Responsibilities

• Receive and distribute daily mail
• Upload plan benefit information into database
• Perform other duties as assigned by Management

MINIMUM JOB REQUIREMENTS
Education, Training, and Experience Required:

• Thorough knowledge of accounts payable and receivable practices and procedures
• Proficient in accounting software (such as QuickBooks, Sage, FreshBooks)
• Proficient in mathematics and data entry management
• Minimum of 3 years accounts payable and receivable experience (Associates preferred)

Required Knowledge, Skills, and Abilities:

• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality, judgement, professional integrity
• Teamwork and Communication skills
• Vendor relationship skills
• Information management skills
• Problem analysis and critical thinking skills
• Ability to meet deadlines

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand or sit for extended periods of time. The employee must occasionally lift and/or move up to 25 pounds.

While performing the duties of this job, the employee must be able to work in a fast-paced environment with minimal to high volumes of stress.

EEOC STATEMENT:

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• One office location

Schedule:

• 8-hour shift - Monday to Friday

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• San Juan Capistrano, CA 92675: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 3 years (Required)

Work Location: One location

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