Accounts Payable Supervisor

WE ARE GROWING!

The Motorcycle Company (TMC) operates nineteen Harley-Davidson dealerships located in Detroit, Atlanta, Boston, Baltimore, Chicago, Kansas City, Denver, West Palm Beach, Fort Lauderdale, Fort Myers, Manchester, New York City, Philadelphia, Phoenix, Portland, Seattle, Huntington Beach, and Riverside, CA. Our dealerships combined sell more new motorcycles than any other Harley-Davidson group in the world. Together, the three principals of TMC have over a half century of experience in the motorcycle industry.

Since 2008, our strategy has been to grow by acquiring under-performing dealerships. To date we're batting 1000; all dealerships purchased have been turned around successfully, have exceeded expectations and have become the sales volume leader in each market served. The company is very financially sound, with combined annual revenues in 2020 of over $385 million. TMC is continuously looking for new acquisition opportunities and needs good people to help advance its growth.

Our Michigan office, located in Grand Rapids on East Beltline, is a shared services center that provides accounting, payroll, and other business support to the dealership group. There is opportunity for future growth and increased responsibility for the successful candidate. If you would like to work in an exciting industry, and a fun, fast-paced environment focused on growth and improvement, this opportunity is for you.

Major Duties and Responsibilities

• Train and lead staff members within the Accounts Payable department.
• Contributes to the development of processes and procedures.
• Implement process improvement initiatives for a growing company.
• Develops guidelines for proper handling and coding of invoices to maintain accurate general ledger expense account and inventory records.
• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
• Maintain vendor records and track outstanding obligations payable by due date so as to optimize cash flow and take full advantage of attractive vendor payment terms and discounts.
• Examine and distribute vendor invoices and other payment requests to appropriate general ledger account classifications for all dealerships.
• Issue checks and/or electronic transfers for payment of inventory purchases, supplies, services and customer accommodations for all dealerships.
• Proactively communicate with dealerships to ensure all vendor invoices and related documentation are submitted complete and timely throughout each month.
• Identify 1099 vendors, request and maintain Form W-9s, and prepare all Form 1099s annually by statutory due date.
• Maintain and keep reconciled transactions involving intercompany accounts.
• Investigate and trace errors and recommend adjustments to correct inadvertent postings to incorrect accounts.
• Assist in reconciling certain subsidiary ledgers to general ledger control balances monthly. In some cases, maintain spreadsheets or other auxiliary sub-ledgers to supplement standard accounting software capabilities.
• Maintain and keep organized all historical accounts payable records.
• Prepare special financial reports or analyses as needed by management, in addition to other ad hoc projects.

Commitments

• Treat all employees and customers fairly, courteously, with dignity and extraordinary respect.
• Model superior customer service behavior for all personnel by maintaining positive relationships with vendors, customers, employees and owners.
• Be honest and fair in all business dealings.

Qualifications & Job Requirements

• Associates Degree with a major in accounting or completion of two years of college coursework with an emphasis in accounting.
• A minimum of one (1) year of supervisory experience.
• Experience in accounting positions in a multiple entity environment a plus.
• Proficient using accounting software programs. Talon experience a plus.
• Proficient in the use of Microsoft Excel, Microsoft Word and Internet browser.
• Ability to communicate effectively to resolve problems with other employees, suppliers, and governmental agencies.

Physical Demands

• Frequent computer work in a typical office environment.

TMC offers several group health insurance options, in addition to voluntary dental, vision, short and long-term disability insurances, term life, flexible spending accounts, and a 401k retirement savings plan. Flexible work hours are also available within certain schedule parameters.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Work Location: One location

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