Mercersburg Academy is a private, college-prep boarding school located in south-central Pennsylvania, about 90 minutes from the Baltimore/Washington DC metro area. The school’s mission and core values guide our vision and direction. At Mercersburg, we value diversity and believe in cultivating a safe community where everyone is encouraged to be their authentic selves.

Job Classification:

Staff, Full-Time, 12 Month, Non-exempt, Benefitted

Reports to

Controller/Director of Finance

Summary

The Accounts Payable Specialist is responsible for performing various accounting and financial analytical functions for the issuance of financial statements in accordance with GAAP and internal reporting requirements to achieve company goals and objectives. The Accounts Payable Specialist will be a member of the finance team with primary responsibility for Accounts Payable functions.

Responsibilities and Duties

• Process invoices, check requests, and employee purchase card statements ensuring the appropriate coding, approval, and back up documentation is provided.
• Process payables on a weekly basis and ensure appropriate signatures are attached.
• Transmit positive pay information to the bank for checks processed.
• Enter and process all manual checks in a timely manner.
• Scan back up documentation into accounts payable software for record retention.
• Perform vendor analysis, run vendor trial balance reports, A/P analysis, A/P aging and A/P accruals for year-end closing.
• Assist with the monthly and year-end closing process including preparation of general ledger account reconciliations and journal entries, and other various tasks.
• Perform general financial and accounting-focused projects assigned by CFO or Controller.

Knowledge, Skills and Abilities

• Exceptional organizational ability, high degree of accuracy and attention to detail.
• Ability to manage many tasks and projects simultaneously while adhering to deadlines.
• Ability to work with and communicate effectively with a wide range of people - peers, faculty, department heads, administrators, and board members.
• Exhibit initiative. Create action plans to meet goals.
• Ability and willingness to meet critical deadlines and assume new responsibilities, if added. Ability to adapt to position responsibility changes.
• Committed to evaluating processes for efficiency.
• Outstanding listening and analytical skills.
• A positive attitude and good-natured member of a team with demonstrated collaborative and proactive manners.

Physical Demands:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Environment: Work is performed mostly in an indoor/office environment.
• Physical: Primary functions require sufficient physical ability and mobility to sit, stoop, kneel, crouch, reach, stand, walk, push, pull, and lift; to travel in all modes of transportation; sufficient manual dexterity and eye-hand coordination to grasp, handle, finger, and feel.
• Vision: Required to have visual acuity, with or without correction, to be able to see close activities such as viewing a computer terminal, distance and focus to operate motor vehicles.
• Auditory: Must be able to express or exchange ideas by means of the spoken word. Must be able to talk and hear by telephone and in person.

Mercersburg Academy offers a competitive Total Compensation package that includes:

• Healthcare (medical, dental, vision plan offering)
• Health Savings Account Employer Contributions
• Paid Life Insurance, Short-term Disability, and Long-term Disability
• Education Assistance
• 401(k) Retirement Savings Plan, employer match contribution of 11% to a minimum employee contribution of 5%.
• Paid Time Off
• Holiday pay, 4 observed holidays, plus week of Christmas Eve through New Year’s Day
• Half-day Fridays during summer break
• One meal offered during shift

Minimum Qualifications

• Associates degree preferred with experience in accounts payable required.
• Knowledge of general accounting principles, regulatory standards and compliance requirements.