Administration Assistant Job at Housley Communications
We are looking for an Administration Assistant to perform a variety of administrative tasks and support our company's senior-level executives. To be successful in this role, you should be well-organized, excellent communication skills/confidence, and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities:
- Report to and Assist Senior Executives as necessary with special projects or tasks.
- Manage information flow in a timely and accurate manner.
- Manage executives' calendars and set up meetings.
- Take minutes during meetings.
- Assist with processing contracts, subcontracts, HR filing.
- Organize and maintain the office filing system.
- Act as an office manager by keeping up with office supply inventory.
- Marketing Ability for internal and external communication for the company - memos, emails, presentations, reports, social media etc.
- Screen and direct phone calls and distribute correspondence for Carrolton Office.
Requirements and Skills
- Work experience as an Executive Assistant, Personal Assistant, Office Manager, Receptionist, or similar role
- Excellent MS Office Suite knowledge a must
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications
- Excellent verbal and written communications skills
- Confidence in communication with others, both external and internal to the company.
- Discretion and confidentiality
- 2-year degree preferred, or equivalent combination of education, training and experience.
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