The Administration Manager will manage administative support for One Medical Leadership team members and provide logistical oversight of the broader Medical Affairs team.

The Administration Manager must be a highly motivated individual who possesses a strong ability to multitask and prioritize with keen attention to detail. This role will work with independence and initiative, requiring minimal oversight in a dynamic fastpaced enviornment. The Administravie Manager must demonstrate good judgement, confidentiality, and a high degree of accountability and teamwork.

This is a full time, exempt position reporting to the Director, Clinical Programs One Medical. This may be a remote or office based role.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative management through:
  • Calendar management: manage senior leader time by using discretion in setting up and accepting appointments for internal and external stakeholders and a limited number of external consultants’ Novocure engagements
  • Assist in providing approval for resources, accounts, travel, invoices and escalate to management as needed
  • Prepare and submit monthly expense reports and POs
  • Manage critical communications from key external and internal stakeholders
• Manage domestic and international travel including:
  • Create detailed itineraries and adjust in real time as necessary
  • Arrange for security and transportation, as needed
  • Assist in obtaining visas as needed
• Manage meetings and teleconferences; including large team meetings by:
  • Assist with agenda creation and provide meeting minutes where requested
  • Gather and organize meeting materials in advance
  • Reserve conference rooms and coordination with appropriate departments for room-setups, audio-visual needs, security, catering, etc.
• Initiate and process key purchase order requisitions
• Facilitate key contracts and service agreements with external entities
• Provide administrative management of on-boarding of Medical Affairs team members
• Compassion Use program administration in close collaboration with the project manager of the program including
  • Support and management of commpassionate use inbox
  • Weekly meeting agenda creation and action item follow-up
  • Serve as back up for program PM
• AD hoc tasks and other special projects as required

QUALIFICATIONS/KNOWLEDGE:

• Communicate effectively and professionally with all levels within the organization and with key opinion leaders
• Ability to make sound judgement and escalate as appropriate
• Ability to handle multiple priorities and meet required deadlines
• Knowledge of operations and commercial practices in the pharmaceutical/medical device industry perferred
• 5 -7+ years administrative experience required
• Experience with event planning with customer facing responsibilities preferred
• Knowledgeable in MS Office, PowerPoint, Asana, CRM databases, Outlook
• Ability to accept change and adapt accordingly to achieve business objectives
• Must have positive “can do” attitude
• Ability to work independently and in a collaborative team environment

OTHER:

• Role can be mostly remote but must be willing to travel to global company offices as required
• Ability to lift up to 20 pounds

Novocure is taking a responsible approach to creating environments that allow us to strive to extend survival in some of the most aggressive forms of cancer by developing and commercializing our innovative therapy.

As part of our commitment to health and safety COVID-19 vaccines are required for our current U.S. employees. As an Equal Opportunity Employer and it is our policy to provide reasonable accommodations to any qualified individual who because of a medical condition or sincerely held religious belief or practice receives an exemption from the vaccination requirement, provided that such accommodation would not result in an undue hardship for the company. For more information regarding the Novocure’s COVID vaccination requirement, exemptions, and verification of vaccination status please ask the Talent Acquisition team.

ABOUT NOVOCURE:

Our vision

Patient-forward: aspiring to make a difference in cancer.

Our patient-forward mission

Together with our patients, we strive to extend survival in some of the most aggressive forms of cancer by developing and commercializing our innovative therapy.

Our patient-forward values

– innovation

– focus

– drive

– courage

– trust

– empathy

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