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• About Us*

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

• Location*

Augusta University –

• Our Health Sciences Campus:*

1120 15th Street, Augusta, GA 30912

• Our Summerville Campus:*

2500 Walton Way, Augusta, GA 30904

• Job Summary*

This position will perform administrative and operations functions exercising independent judgement and discretion, and have a high level of responsibility in scheduling visits with donors and prospective donors, assisting with preparing/submitting proposals, scheduling meetings and site visits, assisting with distributing communications, and assisting with logistics for donor-related events. Discretion, discernment, good judgement and confidentiality are of the utmost importance. The position requires a great deal of multi-tasking and is deadline-driven. In addition, this individual will be responsible for assisting with budget tracking for a diverse and dynamic unit in support of a myriad of high-profile projects and events that must run seamlessly, reflecting great attention to detail and a commitment to the highest quality possible.

• Responsibilities*

Responsibilities include but are not limited to:
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• Assists the Associate Vice President for Philanthropy in the planning and execution of meetings, preparing/submitting proposals to foundations, corporations and individuals, assisting with site visits and donor-related events, facilitating and documenting donor communications, and more.
• Outreach to AU alumni and donor prospects to include making phone calls and sending e-mails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S. Includes helping to prepare briefings and assemble materials for donor visits.
• Schedules appointments, assists with travel arrangements, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory. Maintains calendars and communicates the activities for PAE Communications, Medical College of Georgia philanthropy team including Georgia Cancer Center and Foundation and Corporate Philanthropy. Attends and documents meeting follow up, as needed.
• Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy.
• Schedules site visits and handles logistics for site visits with foundation, corporate and individual donors.
• Works independently to compose high-level correspondence and assists with sending notes and cards to donors. Proofs correspondence and other communications. Researches information required to complete these tasks.
• Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries of the Philanthropy and Alumni Engagement department.
• Assists with departmental budget tracking and handles accounting duties for PAE Communications, Medical College of Georgia philanthropy team including Georgia Cancer Center and Foundation and Corporate Philanthropy. Gathers fiscal data in support of developing the departmental budget and monitors budget throughout the year - providing timely reports for budget management purposes.
• Perform all other job related duties as assigned.

Required Qualifications*
Associates' degree from an accredited college or university in related field and four years progressively responsible experience in administration support positionsORHigh school diploma, GED, or equivalent and seven years progressively responsible experience in administrative support positions.

• Preferred Qualifications*

Advanced degree in related field, self-motivated, self-directed, collegial, results-oriented. A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events.

• Knowledge, Skills, & Abilities*

Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations
Requires adaptability, good judgement and initiative
Excellent oral, written, and grammatical communications skills
Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software
Ability to multi-task, think creatively and handle a heavy workload
Excellent interpersonal, organizational skills, attention to detail, analytical abilities
A high energy level, integrity and sincerity
Strong organizational and time management skills

• Shift/Salary/Benefits*

Shift: Days, Monday - Friday
Pay Grade: 12
Salary: Minimum $15.06/hour - Midpoint $19.58/hour
Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until filled

• Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.*

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Requirement Retirement), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

• Conditions of Employment*

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

• All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.*
• Other Information*

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."
Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

• Equal Employment Opportunity*

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

• How To Apply*

Consider applying with us today! https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
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Job Type: Full-time

Pay: $15.06 - $19.58 per hour

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