Description

This professional has area wide responsibility and gets to work with staff on 3 different ferry served islands. If you are someone who has a positive attitude, can be a team player, and has good communication and organizational skills, this is the position for you!

You will work with a diverse team that caretakes 17 parks in the San Juan Islands. The San Juan Area is team is a dedicated and cohesive group that works in one of the most beautiful and challenging environments in the State.

Duties

Under general supervision, this position provides support and oversight of daily administrative operations for the San Juan Park Area and is the principle administrative assistant to the Park Area Manager. This position is the expert in the areas of customer service, financial compliance and oversight, administrative management, and is the point of contact for coordinating efforts with the park with region and headquarters staff.

Duties include, but are not limited to:

• Assist with managing Area Managers calendar as well as maintenance of other calendars and scheduling of routine park activities and functions.
• Assist the manager with the development and monitoring of budget information.
• Assist with confidential correspondence and sensitive paperwork.
• Function as the hub for administrative communications for the park during regular business hours.
• Responsible for processing mail and email, answering phones and responding to inquiries.
• Responsible for providing, managing, and coordinating customer service for the Park Area.
• Assist with scheduling and training staff in use of the reservation system (CAMIS) and resolving CAMIS problems and reconciliation of fiscal information within the system.
• Provide information to headquarters and region staff and responds to needs for the day-to-day administrative operations.
• Responsible for revenue and expenditure processing.
• Responsible for ordering, processing purchasing payments, and resolving purchasing and procurement issues.
• Responsible for inventory management to include routine ordering of supplies, equipment, retail merchandise, and park publications.

Qualifications

REQUIRED QUALIFICATIONS:

• **Associate degree and two (2) years of responsible office experience at the senior clerical level or higher.
• A valid unrestricted (except for corrective lenses) driver's license.
• One (1) year of work experience using Microsoft Office to include Word, Excel, and Outlook.

**Additional clerical or office work experience may be substituted for education on a year-for year basis.

DESIRED QUALIFICATIONS:

• Knowledge of state government, rules, and regulations.
• Experience with handling financial data which requires mathematical calculations.
• Experience providing direct customer service.
• Knowledge of State Parks' rules and regulations.

CONDITION OF EMPLOYMENT:
UNIFORM INFORMATION:
All Administrative Assistants are required to wear a uniform. A complete and properly worn uniform helps establish the professional identity of an Administrative Assistant and promotes respect as a Washington State Parks employee. Administrative Assistants will receive 4 shirts within the first year (2 shirts per calendar year after the first year), 1 baseball cap every year, and 1 jacket every 5 years.

Supplemental Information

HOW TO APPLY
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. It is highly encouraged to attach or embed in your application the following:

• 
  Letter of interest specifically addressing the qualifications listed in this announcement.
• Current resume.
• Three professional references, if not completed in the application process.

NOTE: Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

• Diversity strengthens the workforce in competence and ability;
• Celebrating diversity appreciates and values individual differences;
• Diversity serves an increasingly heterogeneous society;
• Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
• Diversity is crucial to our ability to serve all citizens.

The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com .