About us

Centennial is a real estate investment firm with a national portfolio of shopping, dining, entertainment, and mixed-use destinations as well as a full-service property management platform delivered through Centennial Advisory Services, its third-party property and asset management division. Rooted in retail since 1997, Centennial is focused on shaping the evolution of American retail by creating a superior multi-faceted shopping experience through properties that serve not only as a place of commerce, but as a place of community. For more information, visit CentennialREC.com.

Job Title: Administrative Assistant at Pacific City (Huntington Beach, CA)
Department: Property Management
Reports To: General Manager
FLSA Status: Non-exempt

Position Summary:

Support the daily operations of the property. Provide general administrative support for the Property Management Team. Assists with tenant and vendor customer service.

• Performs a variety of administrative tasks for assigned staff including but not limited to phone support, mail/FedEx management, draft/preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing, and copying, etc.
• Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
• Works with Building Repair staff and vendors to compile a list of maintenance items. Manages work orders. Coordinates and monitors status of work assigned to vendors.
• May initiate rent collections correspondence and phone contact with tenant.
• Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports.
• Assists with preparation of invoices and related correspondence.
• Monitor radio communications from the on-site team and relay important information and/or emergency situations to the GM, Marketing Director and Assistant GM as needed.
• Administers accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Attending and participating in-office meetings and training sessions as directed by the GM and Assistant GM
• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications:

• Associate degree or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Competent in required job skills and knowledge; requires minimal supervision; displays understanding of how job relates to others.
• Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; keeps others adequately informed; selects and uses appropriate communication methods.
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Manages competing demands; able to deal with frequent change, delays, or unexpected events.
• Advanced computer skills, proficiency in Microsoft Outlook, Word, and Excel. Knowledge of Yardi accounting software a plus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually active.

Must be able and willing to work varying schedules, which may include evenings, weekends, and public holidays.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must regularly lift and /or move up to 10 pounds, occasionally lift and/or move up to 30 pounds.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Centennial has implemented a mandatory COVID-19 vaccination policy and is committed to following CDC and local guidelines.

Ability to commute/relocate:

• Huntington Beach, CA 92648: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• If offered the position, would you be willing to show proof of COVID vaccination?

Education:

• Associate (Preferred)

Experience:

• Administrative Assistants & Receptionists: 2 years (Required)

Work Location: One location

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