Administrative Assistant Job at LyondellBasell Industries
LyondellBasell
Basic Function
The Administrative Assistant provides high-level clerical support to the Site Manager, HSE, Purchasing, and the Operations team by performing a variety of administrative duties and tasks that may include preparing reports and presentations, coordinating activities and events, data entry and SAP entry, management of onsite vendor programs, and other general office administrative duties.
Roles & Responsibilities
- Schedules, coordinates, welcomes and assists visitors at the sites. Ensures conference rooms are properly maintenance, cleaned, and necessary supplies and equipment are available and operating
- Prepares agendas, meeting invites, and communications as directed by Site Manager
- Formats reports and presentations for Site Manager
- Performs general office administrative duties such as record keeping, maintenance of office supplies and supply areas, handling packages and mailings, coordinates office equipment maintenance. Ensures lobby area and office meetings rooms are properly cleaned, maintained, and stocked.
- Supports Manufacturing, Production Scheduling, Raw Material Purchasing, Quality and Engineering as needed.
SITE ACTIVITIES & EVENTS
- Manages employee appreciation program.
- Coordinates and supports onsite activities including lunches, meetings, travel arrangements, corporate events and action days (i.e., Global Safety Day).
- Chairperson for Community Involvement Team, manages and coordinates meetings, agendas, and events
- Manages employee activity committee, coordinates meetings and agendas.
Performs other duties as assigned by site manager
Min. Qualifications
- High school diploma
- Technical or Associates degree in relevant area of study and/or comparable experience
- Office administrative or similar experience 3 years
Languages English, additional language preferred
- Basic understanding of office equipment and systems
- Experience working in a manufacturing environment
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite and related software
- Proficient in data entry
- Advanced user skills with Microsoft PowerPoint
- Strong organization and time management skills
- Ability to work independently
Competencies
LyondellBasell (NYSE: LYB): As a leader in the global chemical industry, LyondellBasell strives every day to be the safest, best operated and most valued company in our industry. The company’s products, materials and technologies are advancing sustainable solutions for food safety, access to clean water, healthcare and fuel efficiency in more than 100 international markets. LyondellBasell places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. The company takes great pride in its world-class technology and customer focus. LyondellBasell has stepped up its circularity and climate ambitions and actions to address the global challenges of plastic waste and decarbonization. In 2022, LyondellBasell was named as one of FORTUNE Magazine's "World's Most Admired Companies" for the fifth consecutive year. For more information, please visit www.lyondellbasell.com or follow @LyondellBasell on LinkedIn.
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