Job Title: Admin Assistant/Front Desk Receptionist

Location: On site, 8555 S. River Parkway, Tempe, AZ

Compensation: $24-27/hr, depending on experience

Hours: 8 hour shift - 7am-4pm (flexible on hours)

*Please note, this is a temporary opportunity*

*This is a contract position*

Seeking a Front Desk Receptionist/Administrative Assistant in Tempe, AZ to welcome visitors to our site and perform other administrative responsibilities for the EHS and Operations groups. This is a dual role that will include traditional receptionist duties, as well as performing administrative support to the Operations and Supply Chain organizations. Provide general administrative support to the site including corporate and business functions including scheduling meetings, taking notes, maintaining training records and assisting with expense reports Receive and screen all inbound visitor, telephone calls, and e-mails to the corporate office; refer and/redirect calls, e-mails, or visitors as applicable. This also includes sorting and directing incoming USPS mail. Administer facility security protocols and procedures including conducting monthly audits. Assist with Corporate Services (IT/Telco, Office Services, Facilities, Conference Room Calendar Management, Vendor Management). Support local corporate event coordination, set up, and tear down. Coordination of EHS/Operations duties including data collection, report development/submission, purchase requisition creation, supplies ordering, etc.

Basic Qualifications:

• High School degree or Higher
• Minimum 2 years of experience as an admin assistant
• Must demonstrate fluent writing & verbal skills in English
• Proficiency with Microsoft Office; Excel, Word, Outlook
• Well organized and possess strong attention to detail
• Problem solver and willingness to work with a big, strong team dynamic
• High energetic greetings as a front desk receptionist
• Ability to work independently, manage multiple tasks in a fast-paced environment, and handle confidential requests

Job Responsibilities:

• Provide general administrative support to the site including corporate and business functions including scheduling meetings, taking notes, maintaining training records and assisting with expense reports
• Receive and screen all inbound visitor, telephone calls, and e-mails to the corporate office; refer and/redirect calls, e-mails, or visitors as applicable.
• Sorting and directing incoming USPS mail.
• Administer facility security protocols and procedures including conducting monthly audits.
• Assist with Corporate Services (IT/Telco, Office Services, Facilities, Conference Room Calendar Management, Vendor Management).
• Support local corporate event coordination, set up, and tear down. Ordering of team meals, etc.
• Coordination of EHS/Operations duties including data collection, report development/submission, purchase requisition creation, supplies ordering, etc.
• Proficient in calendar management and being resourceful on a daily

**Trainable, this position has a hands on training and will involve learning SAP and other internal programs used in this role. A plus if you are flexible with hours on shift time 7am or 8am**

What we offer:

With us, there are always opportunities to break new ground. We empower you to fulfil your ambitions, and our diverse businesses offer various career moves to seek new horizons. We trust you with responsibility early on and support you to draw your own career map that is responsive to your aspirations and priorities in life. Join us and bring your curiosity to life!

MilliporeSigma is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to his/her Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because he/she made a good faith report of discrimination.

Job Types: Full-time, Contract

Pay: $24.00 - $27.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Tempe, AZ 85284: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• SAP: 2 years (Preferred)
• Guest relations: 1 year (Preferred)
• Event planning: 1 year (Preferred)
• Microsoft Office: 2 years (Preferred)
• Problem management: 2 years (Preferred)
• Microsoft Outlook Calendar: 1 year (Preferred)
• Calendar management: 1 year (Preferred)
• Front desk: 2 years (Preferred)

Work Location: In person

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