Administrative Assistant Job at OUTFRONT media
About OUTFRONT
We are one of North America’s most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. and Canada. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate.
We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team!
What We Offer
OUTFRONT offers a comprehensive benefits program including:
- Medical, Dental, Vision (including same and opposite-sex domestic partners)
- HSA and FSA plans, Family Benefits, Pet Benefits
- 401(k) Plan with an Employer Match
- Paid Time Off, Commuter Benefits, Educational Assistance
- Robust Diversity, Equity and Inclusion program including 6 Employee Resource Groups (ERGs)
Your Role
We are searching for an energetic, flexible and detail-oriented Administrative Assistant. This position will be responsible for supporting the office/sales team with multiple functions to ensure goals and expectations are met. A primary function of the role will be internal and client facing, so excellent written and verbal communication is a must.
Your Responsibilities
Your Responsibilities
- Assist with office operations, including budget tracking.
- Assist with processing client contracts and input to “Contract Management System”.
- Responsible for general office administration – order supplies, shipping, maintain files, etc.
- Assist with preparation of client proposals and bids.
- Manage calendars for Senior Management team.
- Coordination of travel arrangements.
- Event ticket coordination and tracking.
- Maintain client contract files.
- Prepare and complete monthly & quarterly reports as required.
- Manage expense reports.
- Complete all necessary paperwork and reports in allotted time frame.
- Represent OUTFRONT Media in a professional manner.
- Complete other duties as assigned by management.
Your Qualifications
- AA or BA preferred, but not required.
- Strong computer skills; proficient in Microsoft Word and Excel.
- Self-starter with good interpersonal skills.
- Excellent organizational skills, multi-tasking and attention to detail.
- General accounting knowledge.
- Outstanding communication skills are essential for interaction with employees, clients and vendors.
The salary range for this role is $25-$31/per hour. Compensation is determined during our interview process by assessing a candidate’s experience and skills relative to internal peers and market benchmarks evaluated for the scope and responsibilities of the position. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.
To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.
OUTFRONT Media is not responsible for any fees related to unsolicited resumes.
OUTFRONT Media Is An Equal Opportunity Employer
All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the
OUTFRONT Media Affirmative Action policy statement.
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