Administrative Assistant Job at Shook, Hardy and Bacon
Are you looking for a firm that offers a challenging, rewarding and fun atmosphere? A firm that grows its employees and offers the opportunity to work in diverse areas of the law? You've come to the right place. Shook, Hardy & Bacon is currently seeking a Legal Administrative Assistant.
Responsibilities:
- Answers, screens and forwards incoming calls, participates in the firms virtual switchboard team.
- Greets and welcomes others as soon as they arrive in a friendly and professional manner.
- Directs visitors to the appropriate person, office and/or conference room.
- Provides basic and accurate information in-person and via phone/email.
- Maintains the reception area, lobby, conference rooms, and other areas as designated. Ensures all areas are tidy, welcoming and ready for use.
- Coordinates supplies as needed for conference rooms.
- Accepts incoming deliveries and packages.
- Communicates with building management on maintenance and work orders.
- Provides administrative, organizational and technical support including but not limited to arranging travel and catering accommodations; backup overflow; invoice processing; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.
- Depending on the specific assignment, may prepare and/or review reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
- May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents, transmittal documents, and formal documents.
- Projects an image that reflects the professional nature of work done by the firm.
- Interacts with clients in a way that supports great client service and relationships.
- Accurately drafts and/or writes routine reports and correspondence.
- May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
- May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
- Prioritizes workload in an efficient and effective manner.
- Participates in on-going training sessions to enhance his/her technical skills.
- Stays informed of all firm policies and standardized procedures and applications.
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