Southern California GI & Liver Centers, a specialized medical practice with multiple locations is seeking qualified individuals for a non-clinical Administrative Assistant position. Position will be based in the office in El Cajon, California, but might require occasional travel to the other locations including Chula Vista and Coronado.

Responsibilities will also include, but are not limited to:

• Assist directors and medical providers with various administrative tasks including answering phones, filing, and copying
• Maintain electronic and paper filing systems, keeping them updated and organized.
• Data entry and/or generating reports
• Update and/or prepare word and excel files as needed including typing, formatting, and editing materials for various types of communication
• Maintain office supplies and order needed supplies
• Schedule and coordinate logistics for meetings and conferences
• Accurately documenting all communications.
• Being a liaison between the directors, medical providers, and various teams and employees
• Maintain the confidentiality of all information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information
• Excellent ability to problem-solve or make recommendations for creative solutions to general issues/problems

Job Qualifications

• Experience with, and ability to develop and use, computer applications and capabilities to create and maintain databases, and produce correspondence, reports and tools for analysis and review using applications such as Word, Excel, and PowerPoint, Outlook.
• Detail-oriented
• Ability to work quickly, efficiently, and accurately under a variable and often busy workload
• Ability to work with a high level of independence, prioritize assignments to meet deadlines, while following verbal and written instructions
• Professional appearance, interpersonal skills with a positive mindset
• Good communication skills, ability to communicate politely, accurately and tactfully both verbally and in writing including strong grammar, spelling and punctuation skills
• Experience working with electronic medical record systems is preferred
• Knowledge of medical terminology is preferred
• Bilingual in English/Spanish is preferred

The recent California Public Health Order regarding COVID-19 vaccination applies to this the job position. Further information can be found at the following websites:

• https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx
• https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/FAQ-Health-Care-Worker-Vaccine-Requirement.aspx
• https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx
• https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/FAQ-Health-Care-Worker-Vaccine-Requirement.aspx

Please do not contact the office directly. Qualified candidates will be contacted directly by the hiring team.

Job Type: Full-time

Pay: $16.50 - $18.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Preferred)

Language:

• Spanish (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: One location

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