Position Summary

The Administrative Assistant processes and produces the work necessary for efficient office operations and functions while interacting with the visiting public as well as the residents and staff of the community.

Essential Duties and Responsibilities

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Maintains and develops internal and external resident relationships through effective communication, responding to requests in a timely and professional manner, and by keeping the Director of Business and Administrative Services informed of problems or unusual matters of significance so prompt corrective action can be taken.
• Works as a team player in meeting resident’s needs, and actively contributes to the efforts of other departments as necessary.
• Types, assembles, copies, files, and otherwise processes data required by the community in an accurate and timely manner.
• Organizes and maintains file system and files correspondence and other records.
• Carries out telephone answering, and reception duties as required and arranges conference calls.
• Coordinates schedules and makes appointments.
• Assists Director of Business and Administrative Services with accounting, census, file audits, and AOD duties..
• Greets scheduled visitors and directs to appropriate area or person.
• Prepares outgoing mail and correspondence, including e-mail and faxes. Routes incoming mail.
• Orders and maintains supplies, and arranges for equipment maintenance
• Prepares Terraces Foundation thank you letters.
• Sends monthly reminders to Department Heads for American Express reconciliations.
• Maintains contractor insurance and compliance binder.
• Manages the Employee Meal Ticket system.
• Covers Concierge desk and duties as needed.
• Assists Resident Services with Daily Resident Check In Program.
• Responsible for share-point monitoring.
• Responsible for AP processing for designated departments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits:

• Career advancement opportunities
• Competitive salaries commensurate with experience
• Comprehensive benefits package, including medical, dental, life and disability insurance
• Educational assistance programs
• Associate meal program
• Associate recognition programs, referral bonuses, and gym reimbursement
• Paid Time Off, company paid holidays, 403(B) plan with matching contributions, and more

Environment: The Terraces at Bonita Springs offers a highly professional, engaging, team-centered environment where associates can grow professionally, and have a positive impact on the lives of the seniors that we serve. If you have a passion for serving others and are dedicated to improving the lives of seniors, this is the employment opportunity for you!

Location: Our community is located just minutes from the area’s white sand beaches, shopping, fine dining and entertainment choices. Bonita Springs alone boasts 10 beach accesses with public parking. Shopping is abundant, as are fine and casual restaurants. And, nearby Fort Myers is home to more than 50 of Southwest Florida’s renowned public and private golf courses.

Read Important Disclaimers and Authorizations: Please click hereto open important information you need to know before applying to a position at SantaFe Senior Living, Inc. or one of its three affiliate communities; The Village at Gainesville; The Terraces at Bonita Springs; East Ridge at Cutler Bay. If you have trouble opening the link, please copy and paste the following link in a new tab.

http://santafeseniorliving.org/wp-content/uploads/2019/10/DisclaimersAuthorizations.pdf

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: One location

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