ADMINISTRATIVE ASSISTANT Job at WV Department of Agriculture
Job Title: Administrative Assistant
Division: Administrative Services
Headquarters: Guthrie Agricultural Center, Charleston WV
FLSA Status: Non-exempt
Nature of Work:
Performs advanced level administrative work, responsible for complex clerical tasks of a complicated nature involving advanced oral and written communication, interpretation and application of policies and practices, and occasional computation of numeric data. Interprets, applies, and communicates a wide variety of office procedures, rules and regulations. A significant characteristic of this professional customer service and communication to a wide variety of people, ranging from employees, federal auditors, government officials and to the public.
Examples of Work:
Normal office environment. Sitting, bending, stooping, stretching, manual dexterity, visual acuity, operating a computer and other office equipment, communicating orally and in writing, lifting < 20 lbs. Some travel required.
Knowledge, Skills, and Abilities:
West Virginia Department of Agriculture is an equal opportunity employer.
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Division: Administrative Services
Headquarters: Guthrie Agricultural Center, Charleston WV
FLSA Status: Non-exempt
Nature of Work:
Performs advanced level administrative work, responsible for complex clerical tasks of a complicated nature involving advanced oral and written communication, interpretation and application of policies and practices, and occasional computation of numeric data. Interprets, applies, and communicates a wide variety of office procedures, rules and regulations. A significant characteristic of this professional customer service and communication to a wide variety of people, ranging from employees, federal auditors, government officials and to the public.
Examples of Work:
- Performs administrative support duties to support a fiscal management section of a state government agency.
- Analyzes and audits invoices, bills, orders, forms, reports and documents for accuracy and initiates correction of errors.
- Maintains, processes, sorts and files documents numerically, alphabetically, or according to other predetermined classification criteria; researches files for data and gathers information or statistics such as materials used or payroll information.
- Types a variety of documents from verbal instruction, written or voice recorded dictation.
- Plans, organizes and prioritizes work to meet deadlines.
- Trains new employees in basic office methods and procedures.
- Answers, screens, and routes telephone calls, takes messages and complaints and gives information to the caller regarding the services and procedures of the organizational unit.
- Receives, logs, sorts and distributes incoming and outgoing mail depending on the content or nature.
- Operates office equipment such as a calculator, copy machine or other machines.
- Posts records of transactions, attendance, etc. and writes reports.
- Files records and reports.
- Uses a computer following a set of standard commands, screens, menus and help instructions to enter, access and update or manipulate data in various programs/software to perform a variety of clerical duties; may run reports from the database and analyze data for management.
- Assists the Building and Grounds Section with administrative activities.
- Performs office management functions including ordering supplies, researching or evaluating potential office equipment for purchase, and/or making necessary maintenance requests for items in need of repair or upgrade.
- May use Purchasing Card to make purchases and reconcile statements according to policy.
- May occasionally provide support to other agency divisions, committees, or working groups.
- Other duties as assigned.
Normal office environment. Sitting, bending, stooping, stretching, manual dexterity, visual acuity, operating a computer and other office equipment, communicating orally and in writing, lifting < 20 lbs. Some travel required.
Knowledge, Skills, and Abilities:
- Exemplary skills in grammar, spelling, arithmetic and best business practices.
- Ability to understand and effectively carry out complex oral and written directions.
- Knowledge of general office methods, practices and procedures.
- Skilled in the creation or editing of all documents created with Microsoft Office Suite.
- Ability to handle and maintain confidential or sensitive information.
- Knowledge of program operations and policies with respect to general functions performed.
- Knowledge of and ability to supervise the maintenance of records of some complexity with the ability to prepare reports and tabulations from these records.
- Ability to establish and maintain effective working relationships with other employees (both internal and external to the assigned work unit) and the public.
- Education: High school diploma or the equivalent.
- Experience: Three (3) years of full-time or equivalent part-time paid experience performing progressively complex office work.
- Substitution: College hours, related business school or vocational training may be substituted through an established formula for the required experience.
- Valid driver's license is required.
- Satisfactory completion of pre-employment drug testing.
- Satisfactory completion of pre-employment law enforcement background investigation, including DMV records.
- Must maintain a positive image of the Commissioner, West Virginia Department of Agriculture, and the State of West Virginia.
West Virginia Department of Agriculture is an equal opportunity employer.
Please Note :
caminobluff.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caminobluff.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.