Administrative Assistant II - Cosmetology Job at San Juan College
Position Information
Requisition Number
1906
Classification Title
Support Staff Grade 12
Job Title
Administrative Assistant II - Cosmetology
Regular/Temporary
Temporary
Full or Part Time
Part Time
Hours Per Week
Up to 29 hours per week
Position Type
Support Staff
Starting Salary
$16.44
Funding Type
Institutionally Funded
Position Summary Information
Job Description Summary
This position is responsible for providing temporary administrative and customer service support for the Cosmetology Program of San Juan College.
San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.
San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.
Duties & Responsibilities
MAJOR DUTIES
- Serve visitors by greeting, welcoming, directing and announcing them appropriately.
- Ensure timely and accurate customer service.
- Organize and schedule appointments for clientele.
- Update appointment calendars and schedule meetings/appointments for staff.
- Maintain security by following procedures and controlling access via the reception desk.
- Assist in the preparation of regularly scheduled cashier reports with the Business Office.
- Balances cash drawer, performs basic bookkeeping activities for business office reports.
- Assist with planning meetings, recording detailed minutes and the distribution of minutes.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Develop and maintain a filing system.
- Receive and sort daily mail/deliveries/couriers.
- Assist with faculty and staff training of front desk duties.
- Monitor and maintain department inventory and order office supplies.
- Performs related duties as needed.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of salon and modern office practices and procedures.
- Knowledge of office management systems and procedures.
- Knowledge of college and department policies and procedures.
- Knowledge of computers and job-related software programs.
- Skill in the use of such office equipment.
- Skill in the provision of customer services and working with the public.
- Skill in oral and written communication.
- Skill in the ability to assess issues as they arise and respond proactively.
- Skill in time management and the ability to prioritize work.
- Skill in attention to detail and problem solving abilities.
SUPERVISORY CONTROLS
The Cosmetology Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include college and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
- The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
- The purpose of this position is to provide administrative support for the operations of the program. Successful performance contributes to the efficiency and effectiveness of those operations.
CONTACTS
- Contacts are typically with co-workers, other college employees, students, and the general public.
- Contacts are typically to give or exchange information, and provide services and resources.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- The work is typically performed on a computer while sitting at a desk or table. The employee occasionally lifts light objects.
- The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None
Qualifications
MINIMUM QUALIFICATIONS
- Knowledge and level of competency commonly associated with completion of specialized training in the field, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
VALUES STATEMENT
San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:
- Innovation
- Collaboration
- Accountability
- Respect
- Excellence
Special Instructions to Applicants
Posting Detail Information
Open Date
01/30/2023
Close Date
02/12/2023
Open Until Filled
No
Starting Date
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