High Level Statement of the Role

This role provides administrative support to Kimball International Human Resources Team & the Mfg. location overall by exhibiting professionalism in providing administrative and clerical support. Role includes project work, general clerical tasks, administrative support to visitors/applicants/employees and helping other functional areas on an as needed basis.

High Level Roles & Responsibilities

• Direct phone calls, visitors, and customers to appropriate areas
• Provide administrative support to management staff and functional areas
• Support in mail distribution
• Maintains & updates documents as required
• Responsible for ordering and organization of office supplies, break room supplies, food for meetings/plant events, and other items needed
• Responsible for printing, organizing, scanning and/or stapling documents and other materials or confidential information for functional areas
• Design communications and presentations in various programs, assist with the distribution of communications
• Supports the office and conference room 6S requirements to maintain clean and organized areas
• Perform data entry duties, to maintain records and summarize data to generate reports as necessary
• Support facility tours by orgainizing refreshments, signage and any additional items
• Assist with recruiting, uploading documentation and on boarding activites as directed by HR
• Assist with employee events, handouts and communications

#LI-AM1

Interpersonal Skills

Enjoys working with diverse groups of people

Creative, self starter

Able to manage multiple projects

Able to work independently

• Open Minded, Very professional in nature
• Friendly
• Team player; working with multiple skill sets
• Actively supports others

Technical Skills

• Good phone skills
• Good computer skills (Word, Excel PowerPoint, Outlook, SFDC, SAP etc.)
• Good business grammar
• Good customer service skills
• Basic knowledge of statistics
• Able to work with office equipment
• Able to facilitate meetings

Communication Skills

• Able to listen effectively
• Ability to communicate at all levels
• Good writing skills
• Excellent verbal communication skills
• Able to maintain confidential information

Leadership Skills

• Strong organizational skills
• Takes initiative and ownership
• Able to adapt to change
• Able to prioritize
• Able to refer customers/suppliers effectively
• Able to respond quickly to project requests
• Able to make suggestions for improvement in processes
• Able to identify tasks and develop plans to accomplish

Supports Kimball International philosophies