Administrative Assistant - Retirement Services Job at First Mid Bank & Trust
Responsible for assisting in effective administration of qualified and non-qualified retirement plans, including 401(k), 403(b), 457, profit sharing, deferred compensation, and cash balance plans established by employers.
Responsibilities include, but are not limited to:
- Process employee payroll deferrals as well as employer contributions for customers on a weekly, bi-weekly, and/or monthly basis.
- Serve as primary contact and gatekeeper for the Retirement Services department. Assist staff in Wealth Management areas relating to administrative duties and resolving customer questions as needed.
- Responsible for maintaining current customer files and ensuring appropriate documentation of correspondence, transactions, etc.
- Support the Retirement Plan Participant Specialist in gathering and processing enrollment materials and forms, facilitates the scheduling of participant enrollment meetings, and creates or updates presentations for enrollment meetings.
- Performs monthly administration reviews of internal retirement accounts.
- Coordinates annual mailing process for retirement plans and ensures required notices meet IRS and DOL deadlines.
- Assists the Retirement Plan Specialist and Director of Retirement Services in gathering, compiling, and reviewing year-end employee census data and requested audit materials.
- Process distribution paperwork and verify vesting calculations and corresponding payment amounts.
- Reconcile data on a regular and as-needed basis to ensure accuracy.
- Participates as a member of various company committees as assigned.
- Cross-sell retirement services, trust, farm and other bank services in a professional manner.
- Complete required training associated with job function.
- Perform other related duties as assigned.
Qualifications
Education/Experience:
- Associates degree preferred or equivalent combination of education and experience.
- Experience in banking, finance, accounting, and/or human resources preferred, but not required.
Skills:
- High degree of accuracy with attention to detail required.
- Ability to meet time constraints and deadlines without constant supervision.
- High level of discretion and confidentiality in dealing with sensitive information.
- Professionalism and courtesy in dealing with customers, plan participants, and bank employees.
- Excellent written and verbal communication.
- Demonstrated success working in a team environment.
- Proficiency in Adobe PDF and Microsoft Office products with an emphasis on Excel and formulas.
- Capacity to prioritize multiple tasks and projects in an effective and efficient manner.
- Ability to navigate numerous websites, platforms, and software technologies with ease.
First Mid Bancshares, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other applicable federal or state-protected classification.
THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT
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