Staff Position Description

Position: Administrative Associate

Reports to: Managing Director

Status: Part-Time/Flexible

THE POSITION

The Administrative Associate is an important member of Opera Saratoga’s core office staff. The ideal candidate is one who is familiar with nonprofit performing arts administration, has a strong work ethic, attention to detail, and is a team player. This is a part-time position, with a maximum workload of 20 hours per week.

RESPONSIBILITIES, may include, but not be limited to the following:

• Serve as first point of contact for the office, including greeting patrons/guests, collecting mail & package, as well answering telephone calls;
• Support the management staff with administrative projects;
• Monitor office supplies and keep stocked as needed;
• Maintain office equipment/act as liaison with equipment manufacturers/technicians when needed;
• Manage and maintain Opera Saratoga’s website;
• Coordinate database management with Director of Development;
• Coordinate earned income mailings, including volunteer coordination and delivery to post office;
• Act as ticket liaison with performance venues and/or ticket vendors working with Opera Saratoga;
• Support in compiling information/biographies/media for the Festival Program Book;
• Maintain an archive of company print and online promotional materials and reviews;
• Provide information technology assistance to staff as possible;
• Attend/Assist at company performances, events, and functions;
• Attend meetings of the Board of Directors; and
• Other duties and responsibilities as assigned.

QUALIFICATIONS AND REQUIRED SKILLS

• Strong organizational skills
• Capacity to solve problems and engage in creative thinking to overcome challenges
• Maturity and excellent interpersonal, teamwork, and diplomacy skills
• Proven ability to work independently and collaboratively in a fast paced, rapidly changing environment
• Excellent computer software skills, including Microsoft Word, Excel, and PowerPoint as well as database management
• Effective and courteous interpersonal, oral, and written communication skills
• Passionate belief in the power of music to positively impact people’s lives
• Driver’s License required

OTHER DESIRED SKILLS

• Understanding of artistic process
• HTML and web management software (Squarespace)
• Graphic Design Skills

COMPENSATION AND BENEFITS

Hourly position: $20/hour, with a maximum of 20 hours per week. Flexible schedule to be determined on a monthly basis with Managing Director. Some night and weekend availability is necessary, but known in advance. Benefits include accrued paid time off and paid holidays.

APPLICATION AND INQUIRIES

Send letter and resume specifying verifiable professional accomplishments and references to: Melissa Howe, Senior Program Director at mhowe[at]operasaratoga.org

No calls please.

Opera Saratoga is an Equal Opportunity Employer. Candidates for employment are considered without regard to race, color, sex, creed, religion, national origin, sexual preference, age, non-job-related disability, or marital status.

ABOUT OPERA SARATOGA

Opera Saratoga, formerly known as Lake George Opera, began with a production of Die Fledermaus at the Diamond Point Theatre on July 5, 1962, playing to an audience of 230. The Company now calls Saratoga Springs, NY home, and performs for more than 25,000 people annually. Opera Saratoga celebrates its 60th Anniversary this season, serving the communities of Saratoga Springs, the Lower Adirondack and New York State Capital areas by providing access to world-class opera through the production of an annual Summer Festival, as well as year-round activities including extensive educational programs, mentorship of emerging operatic artists, and unique opportunities for the public to experience opera in both our home theater and non-traditional venues that leverage and embrace the unique cultural, historic, and natural resources of the area. To date, the company has performed 104 different fully staged works by 65 different composers, including 42 works by American composers and 14 premiere productions. Throughout its history, the company's continued success has been shaped by visionary leaders, talented artists, and critically acclaimed productions.

Job Type: Part-time

Pay: $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Weekend availability

Ability to commute/relocate:

• Saratoga Springs, NY 12866: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Saratoga Springs, NY 12866

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