General Description:

Under the direct supervision of the Director of Operations, is responsible for performing a variety of Administrative and Clerical tasks. Duties include providing support to managers and employees, assisting in daily office needs and managing our companys general administrative activities. This position requires supporting our leadership team through excellent communication and organizational skills while being able to maintain a high degree of confidentiality and professionalism.

Responsibilities:

• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Assists with the Update and maintaining of office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Transcribes meetings and organizes then into easily readable reports
• Ability to maintain a high degree of confidentiality
• Strong Microsoft Office skills/Google Docs
• Detail oriented
• Excellent verbal and written communication
• Able to keep up in a fast-paced environment
• Able to prioritize tasks appropriately
• Other duties as assigned

Qualifications:

• 1-2 years as an administrative assistant or other related experience.
• High School Diploma or GED required
• Microsoft Office and Google Docs savvy
• Maintain confidentiality of sensitive information

Working Conditions/Physical Requirements:

• Must be able to lift from floor to waist up to 25 pounds.
• Must be able to read, write, and communicate fluently in English.
• Must be able to give and receive verbal and written instructions.
• Must possess the ability to utilize visual and auditory senses to complete all job duties as assigned.
• Must be able to work in a typical office and healthcare environment.