Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Associate Director, Management and Accounting Practices Office. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

The salary range for this classification is $6,250 to $20,063 per month. The anticipated salary hiring range is up to $10,000 per month, commensurate with qualifications and experience.

Classification

Administrator III

Position Information

The California State University, Office of the Chancellor, is seeking an Associate Director, Management and Accounting Practices Office to develop, educate and train the Chancellor’s Office (CO) and campus financial accounting communities on accounting practices and reporting requirements; facilitate in the development and maintenance of financial policies, procedures, and guidelines; and provide security maintenance and functional financial system application support for the CO.

Responsibilities

Under the general direction of the Director, Management and Accounting Practices Office, the Associate Director, Management and Accounting Practices Office will:

• Research, develop, facilitate and/or deliver common practice training sessions on a regular basis that affect the operations of the Financial Services community within the CO and across all campuses Systemwide (SW).

• Manage the periodic review and updating of CO and SW policies related to Financial Services.

• Develop and manage the Financial Services (FS) website at the CO.

• Supervise the activities within the Financial Information Services (FIS) department of MAPO.

• Create a department environment of collaboration and cohesiveness.

Financial Services Training

• Facilitate the planning meetings with key FS personnel and facilitate and coordinate the instructor led training sessions for CO and SW personnel related to the annual fiscal close.

• Identify relevant topics for training provided to CO staff mainly pertaining to the operations of the FS department, but also other topics as deemed appropriate.

• Deliver new employee training for the CO and SW community (as needed).

• Edit, save, and maintain recordings of training sessions and related documents to the training library.

Supervision of the FIS Department

• Supervise the maintenance and security updates of the CFS (PeopleSoft), Laserfiche and Oracle ARCS systems.

• Supervise the month, quarter and year-end close processes completed by the FIS department.

• Ensure requests that come to the department are completed within the specified service level agreement for the type of request.

• Develop a meaningful metric report to accurately track the completion of tasks within FIS.

• Ensure that cross-training within the department allows for evenly distributed workload.

Documentation – CO & SW

• Coordinate with the Systemwide Financial Standards & Reporting (SFSR) department to update and maintain the Legal and GAAP Manuals.

• Update the CSU Policy Library as required for new and existing CO and SW policies.

• Solicit and lead subject matter experts to collaborate and produce CO and SW guidelines and Business Process Guides (BPG) or Quick Reference Guides.

• Research issues and propose solutions to various constituencies for comment and concurrence on common practices.

Advise CO and SW FS community on a variety of accounting and reporting related topics and sound practices.

Develop and maintain the FS website

• Develop a website that encompasses the tasks of all FS departments at the CO.

• Create an on-boarding hub for all FS departments at the CO to use and for campuses to reference for newly hired employees.

• Assist in the design and implementation of a new training website geared toward new FS employees SW.

Special projects as assigned

• Attend and participate in Financial Standards Advisory Committee (FSAC) meetings and transcribe meeting notes.

• Assist Director on projects and assignments as needed.

• Stand-in for Director in Director’s absence as needed.

• Mentor and cross-train team members.

Qualifications

This position requires:

• Bachelor’s degree from an accredited four-year college or university with an emphasis in business, management, or related subject; and

• Minimum of 5 years management experience supervising staff.

• Must have developed a successful company-wide training program.

• Minimum of 5 years of experience in developing, creating, facilitating, and delivering training to a wide-ranging audience.

• Excellent written and oral communication skills.

Preferred Qualifications

• Five (5) years of CSU experience or higher education experience in the Finance area.

• Experience recording and editing training sessions (live and virtual). Prior use of Camtasia is preferred.

• Knowledgeable and experienced in writing policies, process guides (“how to” guides) and training documents.

• Ability to review documented processes to identify possible inefficient processes.

• Expert in utilizing the Microsoft suite of applications – Excel, Word, PowerPoint, SharePoint, etc.

• Experience using the PeopleSoft ERP system and other finance related systems.

• Must possess the ability to collaborate with Subject Matter Experts to develop training materials and deliver training on these topics.

• Exceptional interpersonal and customer service skills.

• Experience creating and using survey applications similar to Survey Monkey or QuestionPro.

• Experience designing and maintaining websites.

Application Period

Priority consideration will be given to candidates who apply by December 16, 2022. Applications will be accepted until the job posting is removed.

How To Apply

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.