Associate Registrar, Penn Museum, Philadelphia

The Associate Registrar works under the supervision of the Senior Registrar within the Collections Division of the Penn Museum.

The Associate Registrar oversees the coordination and processing of all outgoing and incoming loans, including exhibition loans, research loans, scientific testing loans, and loan renewals.

Typical duties include liaising with borrowers and lenders, executing loan agreements, coordinating conservation and mount making, coordinating packing and shipping, making courier arrangements, condition reporting, and overseeing the financial aspects of loans.

The Associate Registrar acts as a point-person for collections-related environmental and security matters and assists with the processing of new acquisitions.

The Associate Registrar works regularly in the Museum’s collections database, EMu, and provides general collections-related support as necessary to other Registrars and collections staff.

Qualifications:

Minimum: BA/BS required, with MA/MS prefered in a field related to the Museum’s holdings and/or an MA in Museums Studies (Registration/Collections Management).

2-3 years’ registrarial experience required, or equivalent combination of education and museum work experience.

Experience managing collections including loans processes.

Knowledge of archaeological and ethnographic materials preferred; computer literacy required.

Experience with collections management databases required, with EMu experience preferred.

Strong organizational skills and attention to detail required.

Ability to multi-task required; art-handling experience required; manual dexterity required.

Ability to lift up to 25 lbs required, 50 lbs preferred; valid driver’s license required.

Responsibilities:

Manage documentation and coordination for outgoing loans.

Manage documentation and coordination for incoming loans.

Work with lenders, borrowers, and Museum departments to carry out loan renewals and terminations.

Act as point person for collections-related environmental and security matters.

Work with the Senior Registrar on new acquisitions.

Assist collections staff as necessary including work in the collections database, Emu.

Perform additional duties as assigned.

Salary range: $52,000 – $56,000 commensurate with education and experience