TYPICAL HIRING RANGE
$54,645.97 – $58,926.82 /Annual
$26.2721 - $29.3302592/Hourly

SUMMARY OF POSITION
This position is responsible for performing detailed purchasing functions for the City of McKinney in compliance with the State of Texas bidding laws, purchasing policy and established procedures. This position may perform other related duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• 
  Works with departments to determine proper procurement process and clarify and revise specifications, as needed, to allow for competitive bidding.
• Solicits bids by coordinating the bid and award process with user departments, Legal, Risk Management and selected Cooperative Purchasing Groups.
• Attends bid openings, documents and evaluates vendor responses and prepares and distributes bid tabulations.
• Analyzes, evaluates bid/proposal/quote responses and makes recommendations for awards, or makes awards as appropriate, for the purchase of goods and services.
• Performs contract administration functions for various contracts.
• Performs initial and remedial training of end users on policy and procedures and proper use of ERP software.
• May serve as NaviLine "power user" for the purchasing module, interpreting source of user problems and relaying technical support requests as needed in order to resolve end user difficulties.
• Conducts research on market conditions, product developments and relative merits of products and vendors.
• May organize and schedule auctions for sale of surplus vehicles, equipment, supplies and miscellaneous, includes storage of surplus prior to sale.
• May perform inventory functions to include the following: maintaining sufficient level of inventory to satisfy end user requirements; utilizing inventory reporting for reorders. Reports inventory reconciliation needs to supervisor and performs data entry using a purchasing and inventory control system.
• Reviews and generates purchase orders (one time, blanket, inverted, open, change) ensuring compliance with policies to obtain goods and services from suppliers. Verifies contract pricing is being used.
• Builds and maintains a positive working relationship with vendors; provides liaison assistance between departments and vendors when questions or problems arise; processes credit applications and tax-exempt forms to vendors.
• Answers varied inquiries in regard to procurement, purchasing policies and procedures, keeping up to date on changes.
• Analyzes data and prepares reports as needed by supervisory staff which may include information used for budget, benchmarks and market trends.
• Represents employer through professional purchasing associations.
• Maintains work areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies, property and other individuals.
• May perform warehouse functions including fulfillment of stock orders and counting of physical inventory.
• Complies with all city policies and procedures, including those defined in the City of McKinney Employee Handbook
• Adheres to assigned work schedule as outlined in city and department attendance policies and procedures.
• Performs other related duties as assigned.

• Skill to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
• Ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
• Skill to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Skill to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
• Skill to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Skill to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
• Skill to perform simple movements requiring moderate coordination, such as those required to operate office equipment or computer equipment.
• Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.
• Ability to build professional relationships with internal staff and customers.
• Ability to offer flexibility and adaptability, especially during times of change.
• Ability to communicate effectively both orally and in writing.

MINIMUM QUALIFICATIONS
Two years of college level course work in related field plus four (4) years previous experience and/or training involving purchasing, contract administration, office administration and personal computer operations; Professional purchasing certification (CPPB or equivalent) from a nationally recognized educational institute is preferred. Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job.

Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

CONDITIONS OF EMPLOYMENT

• 
  Must pass a drug screen and background check.
• Must have an appropriate valid Texas driver's license.

PHYSICAL DEMANDS
Tasks require the ability to exert physical effort in light to strenuous work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of heavy weight (50-75 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.

WORK ENVIRONMENT
Essential functions are regularly performed without exposure to adverse environmental conditions.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City offers a full complement of benefits:

Medical Insurance, Dental Insurance, Vision Insurance, Life and Accidental Death and Dismemberment Insurance, Long Term Disability Insurance, Legal Services, Flexible Spending Medical and Child Care, Employee Assistance Program, Supplemental Insurance; Paid Vacation and Sick Leave, Ten Paid Holidays. Texas Municipal Retirement System (TMRS) mandatory 7% employee contribution with City match of 2:1; 457 Deferred Compensation Plans; Tuition Reimbursement