CLASSIFICATION DETAILS

DEPARTMENT: County Clerk/Register of Deeds

HIRING AUTHORITY: County Clerk/Register of Deeds

FLSA STATUS: Non-exempt

EMPLOYMENT RELATIONSHIP: Just cause subject to a probationary period

CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is currently 8:00 a.m.

GENERAL SUMMARY:

Under direction, receives and records payments made in person or by mail; counts large sums of money to verify amounts; issues receipts for funds received; posts data to accounts and balances receipts and disbursements.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Receives checks and/or cash from the public, County Departments and employees in person or by mail and records amounts received.

Recomputes or computes bills, itemized lists and tickets showing amount due using adding machine or cash register.

Counts large sums of money to verify amounts and issues receipts for funds received.

Issues change and cashes checks following established procedures.

Compares totals on cash register and/or cash receipts with amount of currency in register/cash drawer to verify balances.

Posts data to accounts and balances receipts and disbursements.

Verifies the accuracy of figures, calculations and postings.

Prepares bank deposit slips.

Maintains petty cash account.

Disburses cash and writes vouchers.

Provides telephone coverage and answers questions appropriate to skill level; relays messages to appropriate individuals or departments.

Disburses payments and other funds to various accounts; reconciles and balances accounts.

Operates standard office equipment such as typewriters, personal computers, facsimile machines, copiers, cash registers, calculators and adding machines.

May perform clerical duties such as typing, copying documents, filing, proofreading and sorting mail.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• 
  High school diploma (or GED equivalent)
• One (1) year of office clerical work experience

Preferred Education and Experience

• Associates degree or higher
• Three (3) or more years of office clerical, bookkeeping or accounting related work experience

Required Licenses or Certifications

• Possession of a valid Michigan driver’s license, operable automobile and insurance

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• 
  Knowledge of cashier and/or clerical accounting principles and practices
• Knowledge of Word and Excel
• Knowledge of office terminology, procedures, equipment, management practices and specialized municipal functions; and of business arithmetic

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:

• Make relatively complex mathematical computations rapidly and accurately
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information
• Work independently

WORK ENVIRONMENT/CONDITIONS

• The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously


GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.