Chief of Staff Job at Chenega Corporation
Overview:
In this role, the Chief of Staff will provide non-personal administrative support services on an as needed basis in support of organizational requirements within the CIO.
Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, and determination to innovate scalable solutions for our clients. Responsibilities:
Come join a company that strives for
Extraordinary People and Exceptional Performance!
Eagle One Solutions, Inc., a
Chenega Professional Services’ company, is looking for a
Chief of Staff to support a Federal Chief Information Officer (CIO).
In this role, the Chief of Staff will provide non-personal administrative support services on an as needed basis in support of organizational requirements within the CIO.
Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, and determination to innovate scalable solutions for our clients.
- Serve as the Chief of Staff for the CIO. The individual shall display decorum, approachability, and professional courtesy to colleagues, customers, and stakeholders.
- Prepare/type executive correspondence, reports, records, technical papers and meeting talking points. This may include tables, charts, graphs, and presentations as well as various government forms such as requisition forms.
- Display strong critical thinking skills and demonstrate clear judgement and independent decision-making capabilities.
- Prior to material being presented to the Executive, provide expert proofreading outgoing correspondence to ensure proper format and conformance with procedural instructions, screen for grammar, spelling errors, punctuation and content. Review package content to ensure that all necessary incoming and background material is attached to the file.
- Search for, assemble, and summarize information from files and other documents as requested by the executive or office staff in order to reply to correspondence, prepare reports, briefing papers, etc.
- Manage assigned office files in accordance with statutory record-retention requirements and Departmental policies and directives, which may involve establishing new files and disposing of outdated or otherwise unneeded records.
- Identify and recommend improvements to processes or more efficient ways to accomplish tasks.
- Work independently to complete tasks and/or work products with conceptual guidance. Work effectively and make quick adjustments in work assignments when priorities or responsibilities change.
- Proactively identify assignments. Develop solutions to problems and issues that are unclear and require thorough analysis and understanding of domain knowledge.
- Produce executive work products that require minimal revision.
- Work on and prioritize multiple assignments throughout the workday.
- Coordinate with Executives, office personnel, subject matter experts, and other administrative assistants to respond to controlled correspondences in a timely manner.
- Oversee administrative tasks as assigned by the Executive to include collaborating with assigned stakeholders and customers. Coordinate all executive administrative duties, follow-up on requests, prepare executive packages, prepare minutes of meetings, and distribute materials.
- Reply to general inquiries that do not require technical knowledge of the Executive, or programs under the control of the requesting office. These replies may consist of letters of acknowledgement, acceptance of invitations and cancellations. Follow up on routine correspondence of a non-technical nature in the Executive’s name or in his or her own name as secretary to the executive.
- Support the technology set-up for meetings.
- While working in a hybrid virtual/in office environment
- Attends scheduled team meetings with cameras on (absences should be discussed prior to meeting start time).
- Participates in discussions when prompted.
- Shows flexibility to support the fluidity of the office and departmental goals.
- Willingness to share knowledge with colleagues.
- Keeps mandatory Agency training up to date.
- During down time, seeks additional assignments from supervisor and management.
- Other duties as assigned
- A Bachelor’s degree in Business Administration, Communications or a related discipline is a plus. Relevant professional experience can be considered commensurate with a formal degree.
- More than 8 years of experience supporting an Executive Level position.
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