Construction Office Assistant Job at JC Property Professionals
A typical day for an Office Assistant will involve answering and directing incoming calls, performing data entry, tidying/cleaning the office and performing receptionist duties as needed. The Office Assistant’s job responsibilities are subject to change based on the direction of the Office Manager. The Office Assistant reports to the Office Manager and has no managerial or supervisory authority.
Responsibilities
- Answer and direct all incoming calls
- Perform receptionist duties as needed
- Enter new leads as “Requests” directly into Jobber software
- Maintain white boards and job boxes
- Enter Daily Tracker worksheets in Jobber and retrieve missing information as needed
- Enter job expenses into Jobber when requested by Office Manager
- Maintain job files
- Submit completed job file to Office Manager within 24 hours of request
- Copy and store important documents
- Maintain company files -purge files at end of year
- Keep office tidy and organized, take out trash as needed
- Clean office weekly including bathroom and floors
- Collect and distribute mail daily
- Run errands for the company as needed
- Monitor levels of office supplies and present weekly order list to Office Manager
- Maintain office equipment by completing preventive maintenance, troubleshooting failures, calling for repairs and monitoring equipment operation
- Maintain trusting relationships with vendors, subcontractors, customers and colleagues
- Promote, support & facilitate teamwork and harmony with colleagues by fostering a positive attitude
- Work on projects as requested by the Office Manager
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