• Position Type:
  Secretarial/Clerical/Administrative Assistant - District Office
  
• Date Posted:
  1/31/2023
  
• Location:
  Bayfield, Colorado
  
• Closing Date:
  Until Filled
  

Job Title: District Administrative Assistant
Work Calendar: 205 Days
Location: Bayfield School District Administration Office

Salary range:
Support Staff Salary Schedule

Highlighted Benefits:
Full employer-paid health insurance for employee
13 PTO days annually
District-paid Public Employees Retirement Association (PERA) contributions
Employer-paid life insurance
4-day work week- plus continuous improvement Fridays (work calendar included)

Reports to:
Superintendent of Schools and Director of Human Resources

OVERVIEW

Responsible for providing executive level, confidential administrative support to the Superintendent and district administration. Support schools and departments by being a resource of information. Coordinate meetings and activities for the district administration. Act as liaison with all levels of district staff and community representatives. Provide information to public regarding departments, school, district policies and procedures.

Bayfield School District is located in the mountains of Southwest Colorado and is a short drive to Purgatory Resort, Wolf Creek Ski Area, and historic Durango. La Plata County is a world-class environment for outdoor enthusiasts with miles of trails for hiking and biking, wild rivers for rafting, breathtaking lakes for fishing and boating, and winter ski opportunities to complete 12-months of recreation. Moreover, Bayfield School District has strong partnerships with Fort Lewis College and a Pueblo Community College campus on district property where students and community members share our zest for life-long learning.

Our community places a high value on supporting whole-child learning for each student. Our mission statement demonstrates our caring for students and community: Maximize and personalize student achievement, in partnership with community and staff, to ensure future-ready citizens through a safe and supportive school culture.

Our Board of Education adopted a future-focused strategic values plan with four values: Our Students, Our Community, Our People, and Our Well-Being. We believe students are the most important part of our work and learning experiences are opportunities for innovation and productive struggle; additionally, true learning should also engage our hearts, minds, and dreams. We call our work to inspire students and create global-ready citizens our Wolverine Way.

Bayfield District is dedicated to attracting and to retaining high-quality educators and leaders. You will be warmly welcomed into our Bayfield Family, provided opportunities to learn and grow, and challenged to be your very best as you share our vision: Each Student, Each Day: Wolverine Way.

QUALIFICATION

• High School diploma or equivalent plus additional relevant course work
• Experience as executive level administrative assistant preferred
• Experience in education and/ or a school setting preferred
• Proficiency in Microsoft Word, Excel, Microsoft Office, Google, presentation graphics
• Experience with spreadsheets and databases
• Experience using voice mail, fax, E-mail and Internet
• Maintain a valid Colorado driver’s license.
• Submit fingerprints and pass a criminal background check.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work with confidential information
• Computer-literate professional with ability to perform a variety of complex tasks
• Ability to manage multiple concurrent deadlines.
• Ability to maintain high keyboarding speed and accuracy; ability to use e-mail and internet/on-line services
• Ability to maintain a professional manner and appearance
• Demonstrates skills in organization, human relations, conflict management, oral and written communication skills; continually improve and upgrade skills
• Ability to work cooperatively with others, individually and in teams;
• Ability to use database, spreadsheet, word processing and presentation software efficiently

PERFORMANCE RESPONSIBILITIES and DUTIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Create a welcoming environment by having positive interactions with co-workers and visitors in the district office
• Assumes overall responsibility for administrative support to district administration, as needed, within the areas of the district
• Exercises a high degree of independent judgment in planning, coordinating and initiating activities to accomplish daily operations using discretion, confidentiality and good judgment in meeting the goals of the district
• Provides district office support and anticipates needed routine activity in order to accomplish district goals
• Acts on routing decisions in the name of the Superintendent and Assistant Superintendent
• Prepares correspondence from dictation or transcription and composes correspondence for the Superintendent’s and district administration’s signature. Memos, reports, agendas, etc.
• Manages daily office procedures, including answering the telephone, inquiries, communicating with the public, school staff and other departments, assists/directs visitors to proper meeting places and locations; maintains executive calendar(s) and schedules appointments, meetings; coordinates activities required for meetings; appointments, conferences, workshops and travel
• May include editing, organizing and producing varied and complex projects, including graphics and slide presentations.
• Manages time efficiently and independently; solves problems
• Manages software for doors, facilities, transportation, staff professional development, and human resources
• Maintain files and databases.
• Update user guides for district office operating systems i.e. PowerSchool, School Dude
• Manage and update district’s website and social media accounts
• Make arrangements including air travel, hotel reservations, and registrations.
• Cross train with district office personnel as assigned
• Perform other duties as assigned.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.

While performing the duties of this job, the employee is regularly required to sit and talk and frequently required to walk and must be able to stand up frequently. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must be able to hear the difference between bells, buzzers, beeps, horns, etc. The employee frequently communicates through speech.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be comfortable functioning in both indoor and outdoor work environments; the employee must be able to drive a vehicle and district equipment.

Occasional weekends and holiday work may be required.

The noise level in the work environment is usually moderate.

The information contained in this job description is for compliance with the Americans with Disabilities Act. The job description and statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.

The Board is committed to providing a safe learning and work environment where all members of the school community are treated with dignity and respect. The schools in the district are subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation, national origin, religion, ancestry or need for special education services. Accordingly, no otherwise qualified student, employee, applicant for employment or member of the public shall be excluded from participation in, be denied the benefits of, or be subjected to unlawful discrimination under any district program or activity on the basis of race, color, national origin, ancestry, creed, religion, sex (which includes marital status), sexual orientation (which includes transgender), disability or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law.