Engineering and Construction Administrative Support

Are you an Administrator, with exceptional customer service, with a large projects background? Look no further, our Engineering and Construction team is hiring! The question is, are you ready to play your part in the journey to net-zero?

Reporting directly to H2 Engineering teams, you will be responsible for all administrative duties related to the funding requests, delivery and coordination of Capital Projects in NA as well as reconciling expenses, arranging travel and meetings for the team. Other responsibilities will include compiling project status for reporting, extensive document control within the company SharePoint sites and helping to ensure Quality Assurance and Control within the Capital Engineering teams.

This role will involve working with Document Control Lead in keeping files up to date including site drawings, company standards, commissioning, and squad check procedures.

Dimensions:

• 
  Attend Daily/weekly huddle meetings with the H2 Teams to keep up to date with tasks and projects the team requires.
• Travel Arranger for H2 (Capital Project) Project Teams – Approval requests and online bookings or collaboration with travel agency
• Reconcile expenses in both NA Expense Report systems and submit for approvals
• Document control:

• Receive and acknowledge transmittals from consultants and vendors
• Track revisions (for drawings and standards) in Master Document Registry
• Uploading documents to appropriate folders in SharePoint sites.
• Distribute to project team for review and redlining and collate review copies
• Return transmittals to consultants and vendors according to required turnaround time

• Meeting arranger/facilitator – agenda development, note/minutes taking, follow up/tasks/reminders and next steps
• Assist team with calendar management, create meetings, etc.
• Collect project status and information for reporting where needed
• Administrative support for H2 Capital teams
• Prepare presentations or documents as requested by team members
• Work with HR or other departments to deal with team members issues, as requested

Skills, Knowledge and Abilities Required

• 
  1+ years in similar office environment
• Demonstrated capability to retain confidentiality at the highest levels
• Excellent organization, prioritization and time management skills
• Excellent customer service skills
• Tactful and effective communicator, both oral and written
• Excellent interpersonal relations and a demonstrated ability to work with others effectively
• Demonstrated ability to prioritize tasks based on comparative importance and urgency
• Demonstrated, working ability with MS Office Suite, including Outlook, Word, Excel, PowerPoint and SharePoint as well as Adobe Pro
• Ability to pay attention to details, multi-task and solve problems under a high energy and changing environment
• Proven ability to work with minimal supervision and direction and creatively problem solve
• Must be able to show proven record of responsibility and judgment including exercise of discretion and confidentiality
• Proven commitment to OneSafeDrax, both personally and through positive influence on all stakeholders.
• Works with a strong sense of urgency
• Does not need all information to navigate effectively
• Able to succeed in a changing environment, including working remotely as required
• Able to course correct
• Listens and is open to feedback
• Demonstrates nimbleness within a dynamic environment
• Demonstrates a hands-on attitude and an attention to detail
• Demonstrates a willingness to pitch in wherever needed
• Authentic, respectful-diplomatic-thoughtful

Special Features

• Remote/hybrid working from home and/or local Drax office.
• Will involve some travel to other Drax offices and sites across both the USA and Canada.
• Flexible hours, including early morning, evening, and occasional weekend work is possible to accommodate colleagues in different time zones or under urgent deadlines.

How You Need to Act:

As a Drax employee:

• We care about what matters – we help each other achieve the things that are important to each of us
• We’re a can-do kind of place – we’re empowered and encouraged to make informed decisions, take action and do the right thing
• We see things differently – we share inspiration and insight right across Drax, and search for new ideas and ways of working
• We listen carefully – we make sure that people feel genuinely heard, acknowledged and that what they say matters
• We do what we say we’ll do – we’re proactive, committed, and reliable –and trust others to be the same