AmeriVet Veterinary Partners is looking for a motivated, positive, and flexible Event Assistant to join our tight knit Marketing team. The Events Assistant will work directly with the Events Manager to help with coordinating logistics for a range of company events for recruiting and business development purposes, including conferences, job fairs, and offsite events.

Primary Duties:

• Facilitate aspects of tradeshow planning, including event and staff registration, managing vendor relationships, ordering booth swag, booking accommodations, and post-show reporting.
• Work with internal teams to manage exhibit floor plans, exhibitor services, and fulfillment of sponsor benefits.
• Manage and track all inbound and outbound packages.
• Keep track of promotional item inventory and collateral needs; refresh as necessary.
• Manage packing and shipping of display items, collaterals, and promotional materials; ensure all deadlines are met.
• Assist with the design and order of new collaterals and promotional materials.
• Maintain event budgets and keep records of all receipts; submit expense reports on a weekly basis.
• Assist with internal event logistics in advance, on-site, and post-conference to include room blocks, flights, meeting specifications, audio/visual, food & beverage, décor, entertainment, signage, and transportation, etc.
• Research venues for offsite events.
• Support with post-event reporting and analysis to key stakeholders to determine ROI.
• Preserve the overall cleanliness and organization of the marketing closet.
• Keep the events page on the AmeriVet website up to date.
• Work closely with the marketing team and collaborate on projects as assigned.
• Other duties as assigned.

Ideal Candidate will have:

• Ability to prioritize and manage multiple projects and deadlines in a fast paced, dynamic environment
• Excellent interpersonal communication skills
• Strong attention to detail and ability to meet deadlines
• Creative problem-solving skills
• Ability to work both independently and in a team setting
• Strong customer service focus
• Events experience – not a must, but a plus!
• Willingness to learn and a good attitude
• Experience working with various vendors (hotels, travel, conferences, catering, etc.) - not a must, but a plus!
• Proficiency with Microsoft Office Suite