Executive Administrative Assistant Job at Dermatologists of Central States
Summary
The Executive Assistant will be responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.
Job Responsibilities
- Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of the executive’s behalf
- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors to the HQ office and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Preparing PowerPoint presentations for important meetings, including but not limited to Board of Directors
Minimum Qualifications
- Bachelor's Degree
- Time Management and ability to meet deadlines
- Excellent verbal and written communication skills
- Problem solving and decision-making skills
- Interpersonal skills
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
- 5 plus years of executive assistant experience required
- Maintain strictest confidentiality
INDAD22
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