About Second Harvest of Silicon Valley

Founded in 1974, Second Harvest of Silicon Valley is one of the largest food banks in the nation and a trusted nonprofit leader in ending local hunger. The organization distributes nutritious groceries through a network of nearly 400 partners at drive-thru and walk-up sites across Santa Clara and San Mateo counties. Due to the prohibitively expensive cost of living in Silicon Valley, the economic downturn caused by the COVID-19 pandemic, and the rise in inflation, Second Harvest is now serving an average of 460,000 people every month. Second Harvest also connects people to federal nutrition programs and other food resources, and advocates for anti-hunger policies on the local, state and national levels. To learn more about how Second Harvest is responding to the incredible amount of need in Silicon Valley, visit shfb.org.

About the Position

The Executive Administrator (EA) is responsible for providing a high level of administrative support and personal assistance to the Chief People and Inclusion Officer (CPIO). The EAs primary role is to support the CPIO by managing their schedules and communications, including prioritizing emails and phone calls, gathering documents to prepare for meetings, participating in meetings and tracking action items, coordinating projects, scheduling meetings with Exec Team members, department staff and external vendors.

In this role, you will be a member of a flexible and supportive work environment that fosters creativity and collaboration. Everyone on the team is passionate about the mission of the organization and doing work that is personally meaningful. Being a local nonprofit gives Second Harvest the flexibility to have a nimble work culture that allows every team member to contribute their skills outside of their specific job function when appropriate and helpful to the overall goals. Using strong interpersonal and communication skills along with strong organizational skills, the EA will develop and maintain positive relationships with colleagues and clients with a strong focus on customer service.

This job might be for you if:

• You would like to make the world a better place by supporting the community you live in.

• You are passionate about creating an excellent experience for employees at Second Harvest

• You would thrive working in a supportive team environment managing and scheduling meetings and often acting as a note taker

• You want to provide meaningful information to those who support our mission.

• You excel at organizing and keeping others organized and on point

• You can steward sensitive information and data with the utmost integrity and confidentiality.

• You have excellent attention to detail, an inquisitive mind, and you enjoy creating presentations

  
  

Responsibilities

• Prepare correspondence, reports, and high-quality presentations

• Prepare for meetings: schedule, agenda, notes and updates

• Plan and coordinate team events

• Triage and prioritize CPIO emails

• Calendar management

• Develop and maintain an electronic filing system

• Updating and maintaining communications forums

• Support HR and DE&I projects and programs as needed and other duties as assigned by the CPIO

  
  

The ideal candidate will possess the following professional qualifications:

• Outstanding interpersonal and communication skills; demonstrated ability to interact with diverse groups including high profile executives, board members, and staff.

• Excellent customer service skills and experience prioritizing and balancing tasks

• Proven ability to learn quickly and understand the "how and why" of a fast-moving environment.

• Superb organizational skills and attention to detail.

• Experience coordinating simultaneous projects with seamless execution and excellent judgment.

• Resourcefulness, ingenuity, and exceptional problem-solving skills.

• Ability to protect confidential and proprietary information with discretion.

• Power user with all Microsoft Office applications; exceptional Word, Excel, PowerPoint and Outlook skills a must.

• Flexibility and ability to thrive in a fast-paced deadline driven environment.

• Strong desire to make a difference in the lives of others as part of a mission driven organization.

• Ability to work flexible hours, including occasional evenings and weekends as needed.

• Possession of a valid California drivers license and a clean DMV record. Willingness to drive personal vehicle, as necessary. (Compensation for business mileage to be reimbursed at standard IRS rates.)

• Five or more years of experience as an EA to Senior Executives.

  
  

EOE

Second Harvest is committed to being an equal opportunity employer which values diversity. Under-represented groups are encouraged to apply for all positions.