Ferraro Foods is a leading Italian Food distributor backed by the private equity firm Kelso & Company. The Executive Assistant shall be responsible for the successful operation of all activities in the Executive Office and will act as the first point of contact between the CEO and all entities with which they are involved, both within and outside of the company. The Executive Assistant to the Chief Executive Officer (CEO) will perform varied, complex, and confidential administrative, secretarial, and office support tasks in support of the CEO and other members of the Executive team. The Executive Assistant will be assigned and own certain special projects, as directed, as well as provide travel support and calendar management for members of the Executive Team.

Essential Job Functions:

• Regularly interact with all levels of company personnel in a professional, welcoming, and courteous manner.
• Anticipate the needs of the CEO by thinking and working proactively with a one-step-ahead mentality.
• Manage complex and ever-changing day-to-day schedules of the CEO via Microsoft Outlook, scheduling and

• Coordinate and reserve complex and detailed travel arrangements including flight, hotel, and transportation rental reservations.
• Prepare for meetings and appointments by creating agendas, and preparing conference rooms and audio/visual needs.
• Assist in regularly creating and editing memos and PowerPoint presentations to be presented by the CEO/Executive Team.
• Prepares correspondence, contracts, and reports within a predetermined timeframe with accuracy and efficiency.
• Oversee personal and departmental expenses submitting all necessary invoices and credit card expenses to Concur in a timely

• Handle confidential information meticulously; escalate any required information with discretion.
• Answer phone calls and screen calls for the purpose and intent of the call; take complete and accurate messages and relay

• Maintains all corporate documents in accurate and efficient files.
• Assist with special projects and functions as needed.

Minimum Knowledge, Skills, and Abilities:

• Must be able to read, write, and speak English effectively.
• Must be able to work independently and possess the ability to make independent decisions when circumstances warrant such

• Must possess the ability to effectively and tactfully communicate with personnel, visitors, and customers.
• Must have flexibility in work schedule.
• Must be able to follow written and oral instructions.
• Must possess excellent organizational, analytical, and anticipatory skills.
• Must be able to multitask and handle a busy workload in order to meet strong deadlines.
• Must have impeccable attention to detail.
• Must have solid project management and problem-solving skills.
• Must possess strong interpersonal skills.
• Must possess strong time management skills.

Preferred Knowledge, Skills, and Abilities:

• Bachelor’s Degree Preferred
• 5-10 years experience supporting Executive-level management preferred
• Significant experience with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to adapt to changing priorities in a fast-paced environment.
• The ability to read and write in Spanish and/or Italian would be a plus.

Ferraro Foods is an equal opportunity employer.