Executive Associate, RMC Job at George Washington University
Posting Details
I. JOB OVERVIEW
Job Description Summary:
Founded in 1824, the GW School of Medicine and Health Sciences (SMHS) is the 11th oldest medical school in the country and the first in the nation’s capital. Since its establishment, the school has been at the forefront of medical education, and has grown to include highly-ranked programs in the health and biomedical sciences. With dozens of top-tier residency programs, SMHS is a competitive and esteemed destination for medical school graduates across the country. Always guided by the goal of improving patient health, SMHS fosters an atmosphere of caring and collaboration where educators and researchers advance scientific discovery and translate those breakthroughs into action. By harnessing new technologies and therapies, SMHS prepares doctors and health sciences professionals to deliver high-quality health care.
The George Washington University (GW) School of Medicine and Health Sciences (SMHS) and LifeBridge Health in Baltimore have established a new Regional Medical Campus (RMC) for the GW SMHS MD Program. The new RMC will be based at Sinai Hospital of Baltimore
. The RMC will be home to a cohort of third- and fourth-year medical students with the opportunity to train in a community-focused health system with strong emphasis on primary and continuity care in a population health environment.
In advancing the mission of the RMC, SMHS is seeking an Executive Associate to support the Senior Associate Dean for the Regional Medical Campus at LifeBridge Health. The position provides comprehensive executive administrative support for the RMC Dean and serves as the office manager at the RMC.
Key responsibilities:
- Supervisory oversight for staff in the office of the RMC Dean.
- Oversee the administrative operations for the office of the RMC Dean, including policies and procedures, budget, payroll, timekeeping, space management and facility maintenance.
- Conduct research, prepare background materials, analyses and reports for the RMC Dean on special projects and presentations to internal and external audiences.
- Coordinate schedules and maintains complex calendar for RMC Senior Associate Dean, regularly prioritizing and arranging meetings, conferences and appointments.
- Point of contact for the department and with vendors for procurement and travel. Prepare travel and event pre-authorization forms and travel reimbursements.
- Maintains and monitors financial records for departmental, institutional or work unit accounts, including reconciliation of transactions, expense reports, requisitions, invoices and payment request forms and special event invoices and reimbursements.
- Schedule in person and virtual meetings, create agendas, and prepare meeting minutes.
- Manage documents for the Dean’s approval/signature. Facilitate signature of files, memos and other correspondence. Organize and maintain the official files, documents, and archive of the RMC Dean.
- Manage the communication and collaboration between the Regional Medical Campus, the GW main campus and LifeBridge Health and other stakeholders as needed.
- Edit articles, reports, statements, and promotional materials for publication or dissemination as required.
- Maintain strict confidentiality on all matters involving the Dean’s Office, faculty and staff.
May liaise with other departments to ensure office administration policies, programs, and activities are appropriately aligned
The Executive Associate will perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
Typical Hiring Range
$24.60 - $32.00
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
School of Medicine and Health Sciences (SMHS)
Family
Administration
Sub-Family
Administrative / Operations
Stream
Individual Contributor
Level
Level 1
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40
Work Schedule:
Monday -Friday 8:30-5:30
Will this job require the employee to work on site?
Yes
Employee Onsite Status
Hybrid
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S011816
Job Open Date:
01/17/2023
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
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