Willbanks, Inc & TEAL Systems are revolutionizing the hydronic industry by humanizing Hot Water, Chilled Water & Hydronic Heat. TEAL’s innovation design – incorporating advanced AI technology and remote monitoring – far outperforms traditional central plants, resulting in a significantly reduced carbon footprint and the lowest total lifecycle cost. Willbanks, Inc. is the #1 Boiler Service in the nation: from boiler sales and installation to maintenance and repair, we consider everything from planning to performance. Join our team of innovators today!

POSITION SUMMARY:

The Executive Personal Assistant supports the President and Integrator of Willbanks, Inc., with opportunity to assist the Wilbanks family, in personal and business ventures. This position is responsible for managing schedules, documentation, correspondence and travel arrangements. The Executive Personal Assistant uses strong organization and communication to advance agendas & projects while representing the Willbanks family both internally and externally.

ESSENTIAL FUNCTIONS:

• Maintains executives’ schedules by planning and scheduling meetings, conferences, teleconferences and travel
• Provides welcoming environment to guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries
• Manages personal and business confidential information

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• Creates a productive and efficient workplace through supply & office management
• Oversees maintenance schedules for buildings, vehicles, utilities, errands and others as assigned
• Prepares reports by collecting, interpreting and analyzing information
• Assists in presentations & slide deck preparation
• Plans office events and celebrations
• Reflects Willbanks Values by bringing passion, innovation and improvement to each day
• Other duties as assigned.

SKILLS & QUALIFICATIONS:

• Strategic Thinker who is proactive and forward-looking
• Can work independently to accomplish tasks & goals
• Collaborative and coachable
• Strong written and verbal communication skills
• Detail-oriented and highly organized
• Advanced Microsoft Office & Presentation Skills
• Enjoys planning, coordination and time management for self and others.

EDUCATION & EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Business Management preferred; Associate degree required
• 10+ years of administrative experience, with at least 5 years supporting an Executive role
• Dexterous at managing multiple calendars and agendas
• Experience booking travel and accounting/bookkeeping a plus
• Must have a valid Texas Driver's License with an acceptable driving record.

COMPENSATION & BENEFITS:

• PTO Allotment of 120 hours / 3 weeks after 90 days of employment
• Competitive Compensation
• Holistic Health Coverage (medical, dental, vision, life insurance, disability), including 24/7 medical concierge services
• 401k Plan with a generous employer match
• 10 Paid Holidays and Birthdays off
• Memberships to professional organizations are paid for by the Company
• Casual Dress Code
• $500 cash for first time home buyers!
• Teambuilding - Have fun with the team at sporting events, lunches, and other group festivities
• Excellent growth and advancement opportunities

Willbanks is an Equal Opportunity Employer.
Willbanks requires pre-employment background checks and drug screening.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person

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