Executive Personal Assistant Job at Willbanks
The Executive Personal Assistant supports the President and Integrator of Willbanks, Inc., with opportunity to assist the Wilbanks family, in personal and business ventures. This position is responsible for managing schedules, documentation, correspondence and travel arrangements. The Executive Personal Assistant uses strong organization and communication to advance agendas & projects while representing the Willbanks family both internally and externally.
Essential Functions::
Skills and Qualifications::
Education and Experience Requirements::
Essential Functions::
- Maintains executives’ schedules by planning and scheduling meetings, conferences, teleconferences and travel
- Provides welcoming environment to guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries
- Manages personal and business confidential information
- Creates a productive and efficient workplace through supply & office management
- Oversees maintenance schedules for buildings, vehicles, utilities, errands and others as assigned
- Prepares reports by collecting, interpreting and analyzing information
- Assists in presentations & slide deck preparation
- Plans office events and celebrations
- Reflects Willbanks Values by bringing passion, innovation and improvement to each day
- Other duties as assigned.
Skills and Qualifications::
- Strategic Thinker who is proactive: and forward-looking
- Can work independently to accomplish tasks & goals
- Collaborative and coachable
- Strong written and verbal communication skills
- Detail-oriented and highly organized
- Advanced Microsoft Office & Presentation Skills
- Enjoys planning, coordination and time management for self and others.
Education and Experience Requirements::
- Bachelor’s degree in Business Management preferred; Associate degree required
- 10+ years of administrative experience, with at least 5 years supporting an Executive role
- Dexterous at managing multiple calendars and agendas
- Experience booking travel and accounting/bookkeeping a plus
- Must have a valid Texas Driver's License with an acceptable driving record.
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