Department Information

Description of Job

Fort Lewis College, a public institution located in Durango, Colorado, offers degree programs in arts, business, education, health fields, humanities, social and natural sciences, and teacher education. Our inspiring mountain campus is located atop a scenic mesa overlooking historic Durango and situated between the San Juan Mountains and the desert Southwest. We are committed to accessible and high-quality baccalaureate education, and our hallmarks are remarkably close relationships between students and faculty, the freedom of intellectual exploration, and the challenge of experiential learning. Our 3,300 students come from 48 states, 17 countries, with 36% Native American and Alaska Native backgrounds, and 11% Hispanic backgrounds. Durango is a thriving multicultural community of 18,500 set along the beautiful Animas River Valley. Averaging 300 sunny days per year, the community is known for its outdoor lifestyle and friendly, festive atmosphere. Durango is also the cultural and economic hub of the Four Corners region, rich in dining, shopping, and entertainment, and linked with airline service to hubs in Denver, Phoenix, and Dallas.

This position supports the division of Communication, Creativity, and Aesthetics (CCA); providing support to the departments of Theatre and Art & Design. The total student count is approximately 164 with 13 full-time and 7 part-time faculty. The administrative assistant works with faculty, staff and students in facilitating the department and divisions work.
The starting salary for this position is $17.38 per hour

APPLICATION PROCESS: Fort Lewis College has transitioned to Workday. Apply for this position by going to this link: https://fortlewiscollege.wd1.myworkdayjobs.com/FLC

• Places advertisements for position vacancies
• Create and update faculty candidate files as application materials are received
• Handle candidate travel arrangements (flight, hotel, meals)
• Develop and distribute two-day itinerary for candidate interview/campus visit making sure to schedule time with the Admin to complete any paperwork needed or reimbursement especially W-9
• Maintains record of employment inquiries and applications
• Initiate paperwork for W-9 and all reimbursements
• Prepares EAS form for hired faculty and submits to Dean’s office
• Compile all expenditures to be summited to the Provost for reimbursement

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

APPLICATION PROCESS: Fort Lewis College has transitioned to Workday. Apply for this position by going to this link: https://fortlewiscollege.wd1.myworkdayjobs.com/FLC

MINIMUM QUALIFICATIONS:
Two full time years of administrative assistant experience in an office setting related to the work assigned to the position. (Please list in your resume months and years at each relevant job and hours worked per week in that position.)

PREFERRED QUALIFICAITIONS

• Administrative Assistant Experience in higher education
• Workday, Banner or other higher education student database system experience
• Experience managing multiple department budgets
• Procurement Card transaction and reconciliation experience
• Office 365 experience

REQUIRED COMPETENCIES

• Work experience with diverse audiences and under-represented groups (Please include within your application materials a separate statement of how your work experience demionstrated that you have worked successfully with diverse audiences and people from under-represented groups. In your responses, please be sure to include specific examples and the duration of time performing these duties.)
• Active listening skills
• Critical thinking skills
• Analytical, investigate and problem solving skills
• Accurate data entry and database skills
• Strong customer service skills
• Strong interpersonal skills
• Attention to detail
• Reading, writing and oral comprehension
• Written and oral expression skills
• Ability to work independently and as part of a team
• Ability to effectively manage multiple priorities and meet objectives and deadlines

CONDITIONS OF EMPLOYMENT

A final job offer is contingent upon the satisfactory completion of a criminal background check. All background checks will be conducted in accordance with Fort Lewis College policy.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

APPLICATION PROCESS: Fort Lewis College has transitioned to Workday. Apply for this position by going to this link: https://fortlewiscollege.wd1.myworkdayjobs.com/FLC

All Applicants Please Note:

• 
  You must submit your application by the posted job announcement closing date. Fort Lewis College uses email as its primary form of contact. Please provide a valid working email on your application, otherwise, please provide valid contact phone numbers and a valid mailing address.
• Part time experience will be prorated. Please make sure you list the months and years worked for each position and the hours worked per week on your resume.
• Fort Lewis College is not responsible for incomplete faxes, lost mail, lost or deleted emails, and does not accept postmarks.
• You are responsible for checking your spam filter and/or junk mail for incoming emails from Fort Lewis College and this application website.
• Resumes will not be accepted in lieu of a completed application but may be used to supplement information to the application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
• Former employees of Fort Lewis College or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

The Assessment Process: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material.

• Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. They may also use the application material to assess and rank applicants who meet the minimum requirements, to cut to a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.
• Be sure your application material specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the Job Duties, Education and Experience Requirements, Preferred Qualifications, Required Competencies and Conditions of Employment sections as listed above. Upload additional pages if necessary, to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and
we encourage candidates from all identities, backgrounds, and abilities to apply. The State
of Colorado is an equal opportunity employer committed to building inclusive, innovative
work environments with employees who reflect our communities and enthusiastically serve
them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex,
disability, age, sexual orientation, gender identity or expression, pregnancy, medical
condition related to pregnancy, creed, ancestry, national origin, marital status, genetic
information, or military status (with preference given to military veterans), or any other
protected status in accordance with applicable law.

Fort Lewis College is committed to the full inclusion of all qualified individuals. As part of this
commitment, our agency will assist individuals who have a disability with any reasonable
accommodation requests related to employment, including completing the application
process, interviewing, completing any pre-employment testing, participating in the
employee selection process, and/or to perform essential job functions where the requested
accommodation does not impose an undue hardship. If you have a disability and require
reasonable accommodation to ensure you have a positive experience applying or interviewing
for this position, please direct your inquiries to our ADAAA Coordinator, Kristin Polens, Director of Disability Services, at kpolens@fortlewis.edu or call 970-247-7459.

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.
To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.


Notice to Prospective Employees:
The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

• Fort Lewis College's alcohol and other drug policy
• Sexual assault policy
• Campus security policies
• Campus/community resources
• The Colorado Riot Offense Statute restriction on enrollment
• Where to find registered sex offender information
• Crime statistics for the previous three calendar years
• Reporting crimes

The Campus Security Report can be accessed in two ways:

• By going to the internet website at: www.fortlewis.edu/AnnualSecurityReport
• Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request. You can reach them at (970) 247-7331.