As a Front Office Associate at Nystrom & Associates' Madison clinic, you will be the first point of contact for clients - answering phones, cheerfully greeting clients, registering and scheduling clients, collecting co-pays, and acting a liaison between our mental health professionals and our patients. This is a full-time role. You can choose between one of the following shifts:

Monday - Thursday 9:30AM - 6:00PM, Fridays 8:30AM - 5PM.

Monday - Friday 6:30AM - 3:00PM

You will be part of a team of mental health professionals that specialize in psychiatric evaluations, clinical social work, and family therapy. We are committed to helping patients in our community who are experiencing personal, emotional, marriage, family or psychological problems. You will play an important part in that process by actively listening to patients' needs and showing empathy to every patient you speak with.

Other duties include the following:

Opening or closing the clinic
Faxing and copying
Sorting documents into the electronic chart
Basic knowledge of billing and insurance coverage
Any other projects that the Administrative Lead or Manager may assign

Qualifications:

Excellent organizational skills and ability to multitask
Proficient computer skills and ability to use new computer systems
Strong customer service and interpersonal communication skills
High School Diploma required
An interest in psychology, counseling, the behavioral sciences, social work, or healthcare is strongly preferred

Key Attributes of a successful candidate include:

Expertise in providing high-quality customer service in a busy environment
Ideal experience includes working as a barista, or in a fast-paced retail setting (such as working during the holidays at popular stores)
De-escalation skills
Ideal experience includes working in childcare, as a nanny, in an educational setting, or previous mental health experience where expectations change every day; candidate has learned to expect the unexpected, and has had to deescalate someone who is upset

Hours (Please ensure that you can work the listed shift below - full-time only, this is a closing shift):

Closing hours: Monday - Thursday 10:45AM - 7:15PM, Fridays 8:30AM - 5PM

Benefits:

Nystrom & Associates, Ltd. prides itself on the benefits and compensation offered to staff, including:

Medical & Dental insurance

Opportunities for professional growth and career advancement

Health Savings Account (HSA)

Flexible Spending Account (FSA) for applicable medical and dependent care expenses

Paid Time Off (PTO)

Paid Holidays

401(K) Retirement Plan with a generous employer matching program

Supplemental insurances, such as short term disability, cancer insurance, and accident insurance

keywords: Behavioral healthcare, mental healthcare, customer service, front desk, receptionist, clinic receptionist, clinic representative, office coordinator