Front Office Receptionist Job at Ag-Pro Companies, LLC
Location: Corporate Office
Type of Employment: Full-Time
We are looking for a Receptionist to manage a busy front desk on a daily basis and to perform a variety of clerical tasks. The Receptionist is often the first person in the office and will be the first point of contact for our company. Receptionist duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting and screening calls from two multi-line phone systems, gate administration to our facility and deliveries often at the same time. The successful candidate will have a great customer service. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking skills are very essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk executes all administrative tasks to the highest quality standards.
Job Duties
Greet and welcome arriving guests
Direct visitors to the appropriate person and office
Maintain office security by following safety procedures and controlling access via the reception desk and gate access
Answer, screen, take messages and forward calls from two multi-line phones
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries as needed
Handle customer calls
Maintain phone extension list
Maintain office refreshments
Order front office supplies and keep inventory of stock
Keep updated records of office expenses and costs
Other duties as needed
Job Requirements
Proven work experience as a Receptionist, Front Office Representative or similar job role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Strong customer service attitude
High school degree; additional certification in Office Management is a plus
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