Position Title: Outreach and Event Coordinator

Location: Brown County, WI with 50% remote work

Reports To: Development Manager, Eastern WI

Status: Part-time (20 hrs/ week)

Pay: $18-$20, DOE

FLSA Status: Not applicable

Are you looking for a position that brings purpose to your life? Would you like to wake up every day knowing that you are making a difference in the lives of individuals with disabilities? Are you ready to join a team that cares deeply for its staff and has an awesome culture? Are you excited by a hybrid position that combines the best of remote life and in-person events? If this sounds like you, then read on for an exciting opportunity to join us at the Down Syndrome Association of Wisconsin!

Summary:

The Down Syndrome Association of Wisconsin is a statewide, volunteer-driven non-profit organization dedicated to advancing the lives of individuals with Down syndrome and related disabilities and their families through awareness, education, information, programs, services, and the exchange of ideas and experiences.

DSAW provides programs and services throughout the lifespan (Parent’s First Call for new and expectant parents, children’s services, adult services, vocational services, and aging services), as well as educational opportunities and events.

We have an immediate opening for an Outreach and Event Coordinator, a position based

out of Brown County and serving families throughout Brown, Oconto, Kewaunee, Marinette, and Door Counties. The Coordinator will be responsible for planning and implementing both family and fundraising events for the DSAW-Green Bay chapter, as well as building relationships with families and partner organizations throughout the region. Successful candidates are positive, energetic, and have a passion for helping individuals with Down syndrome and other disabilities to achieve amazing lives.

As a face of the organization, successful candidates will be outgoing, detail-oriented, tech-savvy, and able to work some nights and weekends in support of events. Project management, event planning, self-direction, and writing skills are important; attention to detail and follow-through are a must. Key attributes are a genuine love of working with people, ability to take direction and constructive feedback, and a desire to give 100% every day on behalf of individuals with diverse abilities. Successful candidates will have a positive track record of responsibility and operations for similar organizations or individual efforts.

The Outreach and Event Coordinator is part-time (20 hours/week). The Coordinator can expect to work more hours during the summer in support of our large fundraising events (Awareness Walk in Fall of 2023), and less hours during the off season.

Essential Functions and Responsibilities

• Family Event Planning and Implementation

• • Take ownership of the planning and implementation of monthly events in DSAW’s Green Bay chapter, including the World Down Syndrome Day event, summer picnic, and holiday party.
  • Complete specific tasks, which may include reserving facilities, purchasing supplies, and collaborating with other partners / vendors
  • Send reminder emails to participants registered for events
  • Manage volunteers for programs and events
  • Other event and program support duties as assigned

• Fundraising Event Planning and Implementation

• • Take ownership of the planning and implementation of all aspects of these large fundraising events
  • Update project management spreadsheet and ensure timely completion of action items
  • Meet frequently with volunteer event committees
  • Work with and secure all event facilities, vendors, and special guests
  • Solicit donations and monetary sponsorships
  • Print and send sponsor and participant mailings
  • Put together raffle baskets
  • Purchase supplies
  • Manage volunteers
  • Other event duties as assigned
  • Candidate must be available on the event day and in the 3-4 weeks leading up to our walk in Fall

• Community Outreach

• • Build relationships with families and local organizations through attending events, conferences, and fairs
  • Work collaboratively with partner organizations on joint events and conferences

• Advisory Board Support

• • Assist with the preparation for monthly advisory board or committee meetings, including creating the agenda, pre-read packet, and sending out reminders
  • Act as the key point person for the Advisory Board for questions and assistance
  • Help the Advisory Board create applicable program and event committees to further their work

• Administrative Duties
  • Check the PO Box weekly
  • Respond to applicable emails and phone calls related to local events and support
  • Maintain event inventory in storage unit

• Marketing Duties

• • • Promote local chapter events on social media
    • Send email blasts regarding upcoming events
      

• Other duties as assigned

Qualifications

• Event planning experience is required
• The minimum education level for this job is a high school diploma
• Applicant must have a valid Driver’s License in the state of Wisconsin, and should have access to a reliable vehicle with adequate insurance coverage.
• Applicant must be willing and able to regularly lift at least 50 pounds for event and program support.
• Applicant must be able to pass a caregiver background check, credit check, and driver’s license background check.
• Applicant must be able to work some evenings & weekends (approximately one weekend day per month), especially during our busy event season of June - September.

Interpersonal

• Must be a sensitive and mature individual who is able to relate well to others
• Demonstrates warmth, insight, interest, and respect for persons with disabilities
• Willingness to be flexible with their schedule
• Able and willing to be a team player and to work cooperatively with their supervisor
• Ability to manage self while working remotely
• Ability to multi task and adhere to timelines set forth for quality management

Compensation

Given that the Down Syndrome Association of Wisconsin is a non-profit organization that is not engaged in the production of goods or services, the Fair Labor Standards Act (FLSA) and Wisconsin overtime law does not apply to DSAW employees.

Benefits

• Flexible schedule
• 50% remote work
• Ongoing training opportunities sponsored by DSAW
• Employee referral program (employee will receive $50 if their referral is hired)
• Relaxed dress code at the discretion of your supervisor
• Annual offsite staff team-building activities
• An amazing mission and culture!

EQUAL OPPORTUNITY EMPLOYER

The Down Syndrome Association of Wisconsin is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

This is a grant-funded position through June 30, 2025. We anticipate the continuation of this position after the grant period ends, but it is not guaranteed.