Human Resources Coordinator (Bilingual English/Creole) Job at Shopping Center Management d b a Turnberry Associates
Shopping Center Management d b a Turnberry Associates Aventura, FL 33180
Position Summary:
Provide full-cycle recruitment support to Human Resources and assist with the day-to-day operations of the Human Resources’ Department. Responsible for HRIS data entry, maintenance of personnel records and related documents, processing of verification of employment requests, time-keeping records, organizational charts, and providing guidance to general HR questions. Assist the HR Department with Worker’s Compensation cases, leave of absence program, performance management, training and Team Member recognition initiatives.
Essential Duties and Responsibilities:
- Assist with recruitment of assigned positions to include posting of job, screening of resumes, scheduling interviews and management of Recruitment Report.
- Manage pre-hire and onboarding process to include scheduling of drug testing, follow-up of signed offer letter documents, and completion of reference checks.
- Responsible for data entry into HRIS system of new hires and personnel changes including promotions, salary adjustments, supervisor changes, and terminations.
- Maintenance and filing of (active and terminated) personnel files, and general documents. Coordinate and maintain records of the department’s document retention and storage.
- Manage compliance reporting process (i.e. EEO1, I-9, and other state reporting requirements).
- Complete verification of employment requests.
- Update Company’s organizational charts using Microsoft Visio
- Submit invoices to Accounts Payable for payment and manage outstanding invoices. .
- Respond to employee requests and inquiries.
- Build and generate reports, as needed.
- Answer HR Department’s phone and provide information as needed as well as monitor HR email i
- Provide Human Resources with administrative support.
- Assist the HR Department with special projects and initiatives.
- Assist the HR Department in the processing of Worker’s Compensation cases and safety related initiatives.
- Assist the HR Department with the management of the leave of absence program.
- Assist the HR Department with Team Member recognition initiatives and activities.
- Assist in organizational training and development efforts.
- Assist with performance management and employee relation matters.
- Perform other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employee will be required to perform any other job-related duties assigned by their supervisor or management.
Qualifications:
4-year college degree in Human Resources, Business or related field or pursuing a degree in human resources.- Minimum of 2-3 years of Human Resources experience preferred.
- ADP experience preferred
Knowledge and Skills:
- Professional demeanor in presentation and speech
- Great attention to detail
- Ability to use sound judgement when making decisions and solving problems
- Effective time management
- Strong organizational skills and ability to plan and prioritize work
- Excellent communication skills
- Strong sense of urgency
- Spanish preferred
- Computer skills: Outlook, Excel, Word, PowerPoint and Visio
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