Position Summary: Olympia Fields Country Club seeks a motivated and detailed oriented Human Resource Manager. The HR Manager will report to General Manager to ensure Human Resource functions are executed in a timely manner. HR Manager must show empathy, patience, and be proactive in all aspects of Human Resources.

Reports to: Club Manager

The following is a listing of essential duties for this role. This list is not all-inclusive and other tasks may be added by the Club Manager as they arise.

Employee Relations:

• Interacts with management to investigate employee violations of club policies and recommend corrective actions
• Assists the management team with progressive discipline and proper documentation
• Interacts with club’s attorney when resolving personnel legal issues
• Attends departmental and club meetings/trainings

Benefits:

• Assists with managing the club’s group insurance, unemployment and related benefits programs; communicates benefits information to staff during open enrollment, initial enrollment or qualifying events.
• Processes billings and maintains records for medical, dental and other group insurance coverage
• Reports COBRA eligible employees in a timely manner
• Maintains 401K records accurately including eligibility

Legal and Compliance:

• Assists in the development and implementation of applicable policies and procedures, ensures law posters are updated in multiple locations
• Keeps abreast of laws and regulations relating to employees; assures compliance with these laws and regulations; advises Controller as necessary.
• Reviews and assists in updating the employee handbook and personnel-related policies
• Maintains organized file systems - paper and digital, follows record retention guidelines.

New Hire Onboarding:

• Posts jobs and assists management in hiring positions as needed.
• Processes candidates background and drug screens, including rehired employees
• Ensures new hires are completely set up and ready for work on their first day, including name tag, uniform, timeclock, app access, and parking pass
• Takes inventory of uniforms and ensures are in stock before the summer season, coordinates with the Golf Shop and places order via different vendors
• Coordinates and hosts employee orientation for new hires/rehires

Payroll:

• Maintains time and attendance, absentee, leave, vacation, and sick leave reports.
• Produces lunch, staffing and other reports as requested
• Prepares all payroll related tasks:

o Verifies & correct punches for all departments including salaried staff

o Ensures employees have appropriate local, state and federal taxes and other deductions from gross pay

o Enters accurate deductions for insurance, 401k, wage garnishments, child support etc.

o Uploads 401k files to ADP bi-weekly

o Uploads live checks file to bank after payroll has processed

o Print and distribute paystubs for employees who request it

o Mail payroll checks to terminated employees, if necessary

• Verifies and mails W2’s and other year-end reporting as required.

Training:

• Coordinates and maintains the mandatory IL Harassment training records
• Maintains the records on F&B, Bassett and Food Handler certificates

Worker’s Compensation:

• Oversees all work-related injury claims to ensure integrity, on-going case management and reporting compliance.
• Communicates with managers on any employee restrictions
• Communicates with adjusters on injured employees’ status and missed wages
• Maintains OSHA-related logs and reports for Club Reporting

• 
  Bachelor’s Degree in Human Resources required
• Must maintain or be working towards SHRM-CP or SHRM-SCP certification
• At least 3 years’ experience in Human Resources role required
• Experience in the Club and/or Hospitality Industry required
• ADP & Paylocity experience preferred
• Proficient with HRIS systems and MS Office
• Ability to work with sensitive information and keep information confidential
• Attention to detail, great organizational and ability to multi-task and prioritize tasks with minimal supervision
• Strong knowledge and interpretation of employment-related laws and regulations

Attributes:

• Friendly, cheerful, and positive can-do attitude
• Hospitality mind-set with great service and resource skills for employees
• Team player- have team-oriented experience and approach and enjoy working as part of a team
• Excellent communicator- able to interact with people of all levels in a confident, professional manner. Excellent verbal and written communication, along with interpersonal skills.
• Bilingual preferred
• Demonstrates sound judgment and the ability to follow through
• Excellent organizational skills and attention to detail.

Schedule:

• Full-time Exempt, 40 hours per week, with seasonality fluctuation
• Monday – Friday 9am to 5:00 pm (may be needed on Saturdays briefly during hiring season)
• Sometimes may be needed earlier or later due to various shift schedules at Club