Hybrid Executive Assistant for HR Team at Investment Bank - Growth Job at BCL Search
Our client, a prominent Investment Bank is seeking to hire an Executive Assistant for its Human Capital Group (HCG). This individual will have a dual reporting relationship into and support the Chief Operating Officer (COO) and the Managing Director (MD) of HCG, as well as support (4) of the teams Directors. The ideal candidate is a highly motivated individual with a strong work ethic. This role requires the ability to work in a fast paced environment with a focus on client-service, problem solving and proactively resolving issues. The global HCG team consists of 40 members and supports a premier global independent investment banking advisory firm of approximately 1,800 employees.
Responsibilities include, but are not limited to the following:
$95-100K + Paid Overtime + Discretionary Bonus + Great Benefits + 401k + Lunch provided twice weekly + breakfast provided daily + perks
HOURS
9:00am-6:00pm + flexibility for OT as needed
This role is working in the physical office 4 days/week and WFH Fridays
#IND1
Responsibilities include, but are not limited to the following:
- Extensive calendar management; proactively prioritizing a constantly evolving schedule to keep COO and MD on track as well as monitoring Director calendars
- Anticipate and resolve potential scheduling / logistical conflicts with an appropriate sense of urgency and professionalism
- Act as gatekeeper for COO and MD; diligently screen phone calls and internal / external inquires as necessary to maximize time of managers
- Handle confidential materials for HCG team with the utmost degree of care, integrity, and discretion
- Excellent communication skills and ability to develop strong working rapport with employees at all levels of the firm
- Ability to liaise frequently with other departments within the firm to coordinate conference calls, meetings as well as troubleshoot daily issues for HCG team
- Prepare and process expense reports as well as allocating invoices utilizing Workday
- Handle domestic and international travel arrangements
- Provide additional administrative support including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc.
- Participate in various ad-hoc projects and perform other duties as assigned
- 3+ years of experience
- Punctual, organized and extremely detail-oriented
- Excellent analytical, time-management and organizational skills; flexibility and ability to manage several projects/priorities in a very fast-paced environment
- Superior communication and interpersonal skills – both written and oral
- Strong team player with positive attitude and willingness to assist with anything
- Proficiency in Microsoft Office (especially Office, Excel, PowerPoint and Word)
- Sensitivity to confidential matters
- Familiar with operating as part of a global team
- Sound judgment – knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate
- Independent/strategic thinker
$95-100K + Paid Overtime + Discretionary Bonus + Great Benefits + 401k + Lunch provided twice weekly + breakfast provided daily + perks
HOURS
9:00am-6:00pm + flexibility for OT as needed
This role is working in the physical office 4 days/week and WFH Fridays
#IND1
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