A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Benefits - We care about your well-being.

The Office of Innovation and Technology (OIT) oversees most major technology projects for the City of Philadelphia, ensures continuity of the City's technology operations, and finds new ways to help the public interact meaningfully with technology. OIT uses technology to help City employees do their work better and helps residents get what they need from municipal government. Additionally, OIT offers an innovation service portfolio focused on developing municipal government’s capacity for creativity and innovation.

Essential Functions

 Tracks, updates, and maintains Police IT Budget figures from various funding sources
 Review procurement requests against budgeted items to ensure consistency
 Handles IT Procurement goods and services requests through completion of purchase
 Receives vendor invoices and ensure order has been completely fulfilled
 Completes OIT PER documentation upon receipt of new hardware/software assets.
 Tracks and maintains incoming and outgoing IT inventory, coordinates disposal of aged and out of warranty equipment
 Follow up with internal and external managers to obtain approval of invoices
 Work with vendors to obtain required documentation in order to facilitate and expedite procurement and payment process, as necessary.
 Type articles, form letters, memoranda from copy or rough draft
 Sort and file correspondence and other materials
 Operate general office equipment
 Assist management and staff with various projects
 Create and maintain Microsoft Word and Excel documents
 Creates regular correspondence letters and emails for Director
 Planning, monitoring, and working with software license and hardware assets to ensure compliance with vendor contracts and OIT policies
 Multi-task in time-sensitive situations with frequent interruptions and a high degree of public contact
 Establish and maintain working relationships with associates, administrative officials and departmental officials within City government.
 Participate in developing department goals, objectives, and systems
 Prepare various periodic reports as assigned
 Various administrative duties as assigned
 Schedule mandatory training for departmental employees
 Other duties as assigned
Competencies, Knowledge, Skills and Abilities

 Evaluate the effectiveness of administrative functions and implementing changes to provide for more effective and efficient operations
 Basic understanding of administrative procedures and philosophies for local government
 Working knowledge of Microsoft Office, including Word, Excel, and PowerPoint
 Skills in database management, query, and reporting
 Strong oral and written communication skills
 Must be able to work in a confidential work environment
 Work either as part of a team or individually
 Prioritize and achieve deadline goals with/without supervision
 Communicate effectively and develop working relationships
 Highly detail-oriented and organized
 Ability to exercise sound and independent judgment
 Effective customer service techniques

Education
 High School Diploma and two years of recent post-high school education required. College degree a plus but not required.

Experience/Skill

 Previous experience as an Administrative Assistant, four years preferred
 Attention to detail is critical
 Proficient in Microsoft Office Suite
 Exemplary organization skills
 Emphasis on customer service
 Exemplary written and verbal communication skills

Any equivalent combination of education and experience deemed acceptable by Human Resources and the Deputy Chief Information Officer/Chief of Staff will be considered.

Salary Not to Exceed: $57,000

Starting salary to be determined based on experience and qualifications.

Important: To apply, candidates must provide a cover letter and a resume.

*The successful candidate must be a city of Philadelphia resident within six months of hire.

Please note that effective September 1, 2021, the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr @phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx