Judicial Services Specialist 2 (Small Claims/Traffic/Cashier Clerk) Job at Judicial Department
Initial Posting Date:
02/09/2023
Application Deadline:
02/26/2023
Agency:
Judicial Department
Salary Range:
$2,996 - $4,876
Position Type:
Employee
Position Title:
Judicial Services Specialist 2 (Small Claims/Traffic/Cashier Clerk)
Job Description:
This position is part of a classification study. The study may result in a change to the current job profile and salary in Spring 2023.
Who we are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by
our work and mission
.
Benefits to you
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We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
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The hourly equivalent for this position is $17.28 - $28.13.
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10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
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OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
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We conduct a pay equity analysis for candidates new to OJD based on their education and experience before every offer of employment.
Position Highlights
The
Wasco County Circuit Court
is hiring a Small Claims/Traffic/Cashier Clerk (Judicial Services Specialist 2) to provide clerical processing, courtroom coordination, cash handling, electronic case management and excellent customer service at all times.
Customer service regarding the status of small claims, traffic, violation cases, and court calendars will be a large part of your work. This will include coordinating case information with judges, litigants, attorneys, judicial staff, agencies, and the public. You will be the first interaction the public will have when they visit our court.
You will use our electronic case management system to perform much of your work, including entering data, reviewing reports related to court cases, retrieving case information, and accepting and reviewing documents filed with the court. You will also determine if an offender is eligible for a reduction in fines or diversionary programs such as traffic school and safety seat belt class within the established guidelines of the 7th Judicial District Violations Bureau.
You will open and close as part of court cashier and general accounting records management duties. As such, you will handle cash, reconcile cash drawers, and verify case financial information for accuracy and timeliness. You will also accept and receipt payments received in the mail, by phone, and over the counter for fines, bail, security, and filing fees for all case types.
Previous experience in a court or legal environment is not required. Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume
Workday times out after approximately 15 minutes of no activity, and all progress will be lost. Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter
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Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
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In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
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Address the cover letter “To the Hiring Manager.”
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Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
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Prepare your cover letter before starting your Workday application.
Work History/Resume
-
Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.
OR
-
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications
(These must be evident in your work history or resume.)
The qualified candidate must have at least one (1) year of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
Special Qualifications
(These must be verifiable.)
None.
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
-
Experience performing a variety of clerical or administrative support in a busy business or professional setting.
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Experience providing customer service to people who are facing challenging life circumstances or highly stressful situations.
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Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
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Experience explaining processes, procedures, or policies to a wide audience.
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Experience identifying and safeguarding confidential information and materials.
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Experience using computers and a variety of applications to enter and retrieve information.
Working Conditions
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This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
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Occasional after-hours or overtime work may be required.
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Infrequent travel to neighboring counties.
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Frequent phone and in-person contact with people from diverse backgrounds.
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Frequent phone and in-person contact with people who may at times be confused, frustrated, or experiencing trauma.
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Regular use of the following office equipment: telephone, OJD-assigned computer, copy machine, fax machine, and scanner.
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Frequent long periods of sitting or standing at a computer or customer service counter.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,
Employee Benefits
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's
I-9 form
confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Veterans web page
for additional details, information, and resources.
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,
click here
.
Employee Benefits
Click here
to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit
here
.
Questions and Support
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If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
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Workday related information and resources are availablehere.
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For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
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