Duties

1. Plans, organizes, and oversees the full complement of administrative and technical support activities. Coordinates and ensures procedures meet organizational needs and are consistently understood and followed by subordinate offices. Responsible for establishing and developing complex administrative operations and procedures that affect the orderly and efficient flow of work within the Garrison Training Center (GTC) directorates. Reviews and updates internal administrative policies, clarifies complex and confusing guidelines, and make recommendation to the Base Operations Manager. Collects data from subordinate directorates, reviews submissions for proper format and compliance with established regulations and polices; and consolidates material for review by the Base Operations Manager. Provides guidance to management and administrative support personnel on administrative procedures and policies and responds to administrative issues, inquiries and resolves conflicts. (35%)

2. Manages the Garrison Training Center (GTC) calendars and appointment/meeting schedules. Plans, organizes, and executes travel arrangements for the Command Staff to include travel and hotel reservations, travel orders, and assist with the planning and coordinating visits from distinguished visitors. May serve as the travel account program manager. Prepares and maintains appointment/delegation letters and other additional appointments for all subordinate directorates. Maintains an official file of all appointments and makes recommendations for change or deletions based on personnel or policy changes. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results, and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections. (25%)

3. Serves as the Garrison Training Center (GTC) point of contact and liaison for all personnel actions within the Garrison Training Center (GTC) which requires review/approval from the Base Operations Manager. Assists and advises Command Staff on all procedural and administrative aspects of personnel actions. Initiates, reviews personnel action and maintains a register of pending actions and suspense dates. Ensures time and attendance records are accurate and submitted into the automated processing system in a timely manner. Maintains and applies detailed knowledge of time and attendance regulations and assists the subordinate directorates with timekeeping procedures. (20%)

4. Serves as the Records Management Coordinator for the Base Operations Manager. Maintains office files and ensures they are compliant with applicable regulatory guidance. Collects information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps directorates of the Garrison Training Center (GTC) as needed. Assists in development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. (10%)

5. Monitors and maintains the manpower authorization and personnel manning for the Garrison Training Center. Provides information to all supervisors and administrative support personnel on various manpower authorization and personnel manning matters. Develops and prepares source/ manning document in response to directorates or Command queries as well as ensuring correctness of information. Performs monthly review of the Garrison Training Center's manpower authorization and personnel manning. (10%)

Performs other duties as assigned.

Requirements

Conditions of Employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Favorable background check is required.
• Position is subject to provisions of the DoD Priority Placement Program.
• PCS expenses will not be paid.
• Males born after 31 December 1959 must be registered for Selective Service, see www.sss.gov.
• Optional Form 306 is a required form, or you will be disqualified.
• Reference Worksheet is a required form, or you will be disqualified (MUST use the form in the link below).
• Veteran's Preference will apply. DD Form 214's are required for Veteran's Preference. If claiming Veteran's Preference for disability a Disability VA letter and SF-15 must also be submitted.
• Visit www.usajobs.gov/help/working-in-government/unique-hiring-paths/veterans to learn more about Veteran's Preference.
• Incumbent must possess or be able to acquire the appropriate level security clearance for this position.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Telework eligibility is based on agency policy.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Resume with dates of experience (to include Months and Years of employment) and at least 5 bullets of work experience for the duties you performed. *REMINDER - ADD IN ANY TRADITIONAL GUARDSMEN EXPERIENCE*
  
  OF 306 - *Please follow link to obtain OF 306: https://www.opm.gov/forms/pdf_fill/of0306.pdf (Important: OF 306 MUST BE signed and dated within 1 year of the closing date of this announcement or you will be found ineligible)
  
  Reference Worksheet (MUST use this form) - *Please follow link to obtain Reference Worksheet: http://www.massnationalguard.org/assets/pre-employment-reference-check.pdf (Important: The attached Reference Worksheet MUST be used, and you MUST list 3 references)
  
  Unofficial Transcripts - If used to qualify (An official transcript may be required before being hired.)
  
  Veteran's Preference - If applicable and claiming Veteran's Preference, you must upload documentation to support your Veteran's Preference claim to include your DD-214 indicating the type of discharge. If claiming Veteran's Preference for a disability, you must submit a VA Disability letter and SF-15 supporting your disability claim.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11837893
  
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  Agency contact information

  MA HRO STAFFING INBOX

  Email

  ng.ma.maarng.mbx.hro-staffing@army.mil

  Address

  Headquarters, ARNG Training Site, Camp Edwards
  Building 102
  General's Boulevard
  Camp Edwards, MA 02542
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Nationwide - Open to all US Citizens