Position: Manhattan Receptionist

Salary: $40,000

About CIDNY:

The Center for Independence of the Disabled in New York (CIDNY) is the leading organization serving and representing people with disabilities in New York City. CIDNY's mission is the removal of barriers to full integration of people with disabilities. CIDNY helps people with disabilities gain the skills and services they need to live independently in the community. CIDNY advocates for fair and effective policies that improve the quality of life for people with disabilities.

Reports to:

Executive Coordinator

Specific Duties include:

Reception Area:

• Welcome and direct visitors, deliveries, and incoming calls in a prompt, professional, and efficient manner
• Maintain a comprehensive understanding of daily scheduled activities
• Provide support for conference room needs, including ordering, setup, and cleanup of refreshments, before and after meetings; board room configuration and assisting with meeting materials arrangements as needed
• Maintain reception area neat, organized, and functional, including monitoring adequate availability of CIDNY materials
• Receive, sort, scan, and route mail and packages for prompt and efficient handling, including outgoing mail and packages

Facilities Management:

• Actively monitor inventories for housekeeping, pantry, and office supplies, including ordering, receiving, stocking, and distributing supplies
• Coordinate with building maintenance regarding the upkeep of our offices and accessible bathrooms
• Notify staff re. planned maintenance by the building and third-party maintenance company
• Coordinate and negotiate with HVAC companies, MWBE, and other selected vendors

Administrative Support:

• Provide clerical/administrative support, to assigned senior staff, specifically for the processing of expenses, and travel arrangements
• Perform other clerical tasks as needed and assigned

Education and training:

A minimum of two years of relevant experience and/or training is required.

Experience:

• Pleasant and clear telephone manner, with proven ability to interact with people with disabilities professionally and courteously.
• Good sense of humor, is incredibly patient and can navigate difficult personalities.
• Excellent interpersonal and communication skills; articulate, self-motivated, and flexible
• Ability to perform routine duties independently, handling a variety of tasks simultaneously, setting priorities, and scheduling own work in a fast-paced environment
• Sound judgment, with the ability to identify when an issue should be escalated for resolution
• Flexible with changing demands at work
• Can work with minimal supervision
• Be able to lift/move boxes and equipment or assist in other (minimal) physical activities
• Multilingual /ASL preferred
• Working knowledge of Microsoft Office Suite required

Travel Demands:

Will work out of the Manhattan office Monday – Friday.

Equipment Operated:

Computer/Laptop, Phone, Printer/Copier, Postage Machine, Shredder

Other Information:

Proof of COVID-19 vaccine and booster is required.

We conform to all laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply to all our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, genetic information and testing, family and medical leave, sexual orientation, and gender identity or expression, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

HOW TO APPLY

Please send a thoughtful cover letter and resume to Abaewusuwa Egyin, Executive Coordinator. Do not send by fax. Please use the job title as the email header. NO PHONE CALLS, PLEASE.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
Must be vaccinated and boosted, must wear mask in office.

Work Location: One location

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